Administrative Assistant

AVIAN is seeking an Administrative Assistant (Senior) to provide administrative support to the Test Pilot School executive staff. The role includes office management responsibilities, clerical duties, personnel records management, and assistance with projects that require research and preparation of briefing charts and presentation materials.

• Perform routine clerical and administrative functions in support of executive staff.
• Draft correspondence, reports, and other documentation as required.
• Use the Defense Travel System (DTS) for executive staff and others, including travel orders and vouches.
• Coordinate calendars and schedule appointments for leadership.
• Organize and maintain paper and electronic filing systems.
• Answer and route incoming phone calls and inquiries appropriately.
• Use the BASICS II system to facilitate visit requests to and from the base.
• Maintain and update personnel security files in accordance with program requirements.
• Assist with research and preparation of briefing charts, reports, and presentation materials.
• Provide administrative support to senior personnel and perform functional duties under the guidance of more senior staff.
• Support high‑visibility or mission‑critical program activities as needed.
• Assist with office coordination and event support when required.
• Serve as the command's first draft for purchase order requests.

• Required Experience: 3 to 10 years of administrative support experience, preferably in a government or DoD environment.
• Desired
  
  Skills:
  
  Proficiency in Microsoft Office Suite; familiarity with BASICS II; familiarity and use of the DTS for travel; experience supporting event coordination and office functions; strong organizational, communication, and multitasking skills.
• Must be able to obtain and maintain a Department of Defense SECRET security clearance.
• U.S. Citizenship is required.
• Salary commensurate with experience $70,000‑$75,000 (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity).

• Employee Ownership: share in the company’s success and have a direct stake in the future.
• Flexible Leave Benefits: flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.
• Comprehensive Benefits Package: medical, dental, vision coverage, telemedicine services, and a TRICARE supplement for veterans.
• Wellness Reimbursements and Flexible Time Off to promote work/life balance.
• Opportunity to contribute to meaningful community initiatives.

AVIAN is an equal opportunity employer. Our policy is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation, or veteran’s status.