Administrative Specialist ; Contractual

Position Overview

Administrative Specialist I in the Training Division at the Maryland Office of the Public Defender (MOPD) supports the Director and Deputy Director of Training with day‑to‑day administrative duties. The position is located in Arundel County, Maryland and is classified at Grade 10.

This role provides advanced administrative support, applying independent judgment in interpreting rules and regulations. Responsibilities include preparing documents, coordinating logistics for training sessions and conferences, managing meal scheduling, maintaining training schedules and class lists, and entering data into the Workday system for MOPD-sponsored training events.

• Maintain a reservation calendar for the Training Center Facility and recommend alternative venues when booked.
• Process incoming and outgoing division correspondence.
• Maintain receipts, purchase orders, and invoices for monthly corporate purchase card statements.
• Review and balance monthly credit card statements and submit for audit.
• Respond to or reroute email correspondence related to training sessions.
• Answer phones for the Training Division and provide information about upcoming sessions.
• Review logistics with leadership for upcoming training and conferences.
• Contact facilities or hotels to obtain price quotes, layouts, and meal options.
• Present recommendations and obtain approval from the Director or Deputy Director.
• Maintain schedules, secure contracts, and coordinate payments.
• Contact vendors to obtain pricing for meals and catering.
• Order office and event supplies.
• Track a library of training materials.
• Copy materials for training events and conferences.
• Create shared drives for training classes.
• Maintain the attorney learning management system through Workday, including input of CLE hours.
• Assist with setup of training rooms.
• Supervise work‑study students and Youthworks interns.
• Perform other duties as assigned.

• High school diploma or equivalency certificate.
• Six months of administrative, clerical, or secretarial work experience.
• 30 credit hours from an accredited college may substitute experience.
• Relevant U.S. Armed Forces service may substitute experience.

• Proficiency in Microsoft Office Suite, Google Workspace, and database software.
• Experience managing calendars, booking travel, taking meeting minutes, and maintaining office records.
• Strong customer service and communication skills with staff and the public.
• Ability to handle confidential information, multitask, and maintain attention to detail.
• Experience in scheduling, office management, and executive support.

Drivers may be required to operate a motor vehicle; a valid Maryland motor‑vehicle operator’s license is required for those duties.

839 Elkridge Landing Road, Linthicum Heights, MD, 21090

MOPD is an affirmative action and equal‑opportunity employer that welcomes applicants from all backgrounds. Reasonable accommodations for individuals with disabilities will be provided as requested.

Contact Tawanda Jackson, Human Resources Supervisor, 410‑767‑8503, tawandal.jackson for requested accommodations.