Executive Associate

This position is for current Maryland State employees only.

Location:

Maryland State Police, Office of the State Fire Marshal, 1201 Reisterstown Road, Pikesville, MD 21208.

Grade: 14.

This position reports directly to the State Fire Marshal. It serves as a personal secretary and assistant to the State Fire Marshal, providing administrative support and acting as the primary point of contact between the Fire Marshal and internal/external stakeholders. The role supervises lower‑level clerical employees.

• Interpret administrative decisions and policies to staff and transmit orders and instructions on behalf of the Fire Marshal.
• Act as intermediary for the Fire Marshal, maintaining frequent contact with public and private executives and other officials.
• Compose correspondence and compile data into concise formats to relieve the Fire Marshal of operational details.
• Provide information to callers regarding laws, rules, regulations and agency procedures.
• Maintain confidential records, schedules, expense accounts, and office supplies.
• Proofread and sign outgoing correspondence, reviewing records for completeness and accuracy.
• Read and summarize reports to facilitate the supervisor’s review.
• Supervise and guide lower‑level clerical staff.
• Perform other related duties as assigned by the Fire Marshal.

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Six years of administrative or secretarial work involving typing duties. Thirty college credits may substitute for one year of experience, up to four years of the required experience.

• Experience with Windows operating systems (preferably Windows 10).
• Experience with Microsoft Office (Word, Excel, PowerPoint).
• Experience with Google Workspace (Docs, Sheets, Slides).
• Experience taking meeting minutes.
• Experience drafting and sending correspondence for an executive or commander.

State of Maryland benefits available to employees.

The Maryland State Police comply with all applicable federal and state laws prohibiting employment discrimination and provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation, or any other protected status.