Administrative Associate II - (Southern CI

Job Details

Agency Adult Correction Division COO - Operations Job Classification Title Administrative Associate II (S) Position Number  Grade NC02

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Reporting to the Correctional Associate Warden for Custody/Operations, this position is responsible for providing clerical/secretarial support and performing various administrative duties for a Correctional Facility. Job responsibilities include, but are not limited to, the following:

• Maintaining records using a computer and systematic filing system. Operating various types of standard office equipment.
• Planning and prioritizing work duties, understanding and carrying out both oral and written instructions, reviewing completed tasks to ensure accuracy, and meeting daily and monthly deadlines.
• Answering high volume phone calls, performing other clerical and administrative duties as required, and communicating effectively with staff, including limited contact with offenders.
• Navigating OPUS (Offender Population Unified System) regarding offender records and assisting with preparations for audits and inspections.
• Assisting the Correctional facility’s Chaplain with clerical duties, including, ordering supplies, maintaining and/or sharing the Chaplain’s Religious Event Calendar, and composing and sending out correspondence for the Chaplain.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Experience using clerical or secretarial skills
• Experience using various office machines
• Experience using Microsoft Word

Salary Range: $31,200 - $51,249

This is a full-time position (40 hours per week) with State Benefits.

• Health Insurance options
• Retirement Plans NCFlex
• Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Southern Correctional Institution is located in Troy, North Carolina and houses up to 700 male offenders in a close, medium, and minimum custody facility.

Applicants may be subject to a criminal background check and drug screen. Incomplete applications may impact screening and salary determination.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

The NCDAC must adhere to the US…