Office Administrator​/Office Manager

About Our Client

Our Client strives to deliver quality services and values strong alliances with clients, vendors, trade partners, and employees across MD, Va & DC.

We are a design‑assist specialty contractor that provides tailor‑made building envelope solutions to address efficiency, sustainability, functionality, and aesthetics. Our team is well‑versed in specifying glass types, finishes and methods of installation. Our Diamond level safety performance and quality craftsmanship have been paramount components of our success. Our affiliations with industry associations and charitable organizations help make a direct impact on our local community.

Our client is dedicated to economic, environmental, and social advancement. We believe in supporting our neighbors, building community and advancing our industry. Notary License is a PLUS.

We’re seeking a positive, energetic, and confident Office Manager who is resourceful, proactive, and comfortable taking ownership. This is a fast‑paced environment where strong communication, initiative, and the ability to get things done are essential.

A successful Office Manager at our company applies themselves within our company. The Office Manager is responsible for the upkeep and coordination of the corporate office, IT support, company marketing initiatives, Human Resources/Accounting support, and compliance duties.

• Manages the front desk, serving as the first point of contact for our guests, employees, job candidates and vendors.
• Performs general administrative tasks, such as answering phones and directing phone calls, and handling mail, emails/faxes/files/ meeting minutes.
• Coordinates deliveries with appropriate office staff.
• Keeps the office stocked and organized in the kitchen, conference rooms, storage closets, and communal areas.
• Manages cleaning services/maintenance services.
• Orders office supplies and ensures office equipment Is operable.
• Maintains filing system and contacts database.
• Assists in Lindbergh Condo Association tasks
  - Maintaining all Property Management duties and responds timely to calls from tenants (i.e. landscaping, snow removal, waste bins, power, sewer, water, parking lots, security and any repairs.)
• Coordinates Annual meetings and records meeting minutes, handles anything discussed at said meetings
• Provide support to staff and the President, Including organizing team events/outings.
• Understands and supports executives’ priorities and effective time allocation by managing their calendar of any networking events, training events, and coordinating related arrangements. (i.e. Travel/Hotel).
• Prepare Invoices, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Open, sort, and distribute incoming correspondences, including faxes and email.
• Prepare agendas and plans for company wide meetings: such as Combined Meetings, coordinating catering and preparing any physical handouts.
• Provide clerical support to other departments
• Reconcile employee expenses and timesheets on Behalf of Accountant.
• Interpret administrative and operating policies and procedures for employees.
• Set up and oversee administrative procedures for offices or organizations
• Meet with individuals or special interest groups, and others on behalf of executives, committees, and board of directors. (DOES).
• Compile, transcribe, and distribute meeting minutes.
• Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material. (DOES and provided step by step instructions for any new processes Created/initiated).
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting…