Executive Assistant - Gaithersburg MD
Job in
Gaithersburg, Montgomery County, Maryland, 20883, USA
Listed on 2026-09-21
Listing for:
Ultimate Staffing Services
Full Time, Seasonal/Temporary
position Listed on 2026-09-21
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Executive Assistant
- Gaithersburg MD (JN
- Gaithersburg, Maryland
Salary: USD
65000 - USD
75000 per year
Location: Gaithersburg, MD
Position Type: Full-Time, Temp-to-Hire/ Direct Hire
Work Schedule: Fully On-Site
Salary: $31-36 per hour/ $65-75k annually
Position OverviewA growing organization in Gaithersburg is seeking a professional and detail-oriented Executive Assistant to support daily office operations and provide administrative support to leadership and internal teams. This is a temp-to-hire or direct hire opportunity for a motivated individual who thrives in a fast-paced office environment and enjoys managing multiple priorities.
Key Responsibilities- Provide administrative support to managers and team members.
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare correspondence, reports, presentations, and other business documents.
- Maintain electronic and paper filing systems to ensure accurate recordkeeping.
- Coordinate office meetings, conference rooms, and team events.
- Assist with data entry, reporting, and tracking of important business information.
- Support travel arrangements, expense reports, and meeting logistics as needed.
- Order and maintain office supplies and equipment.
- Serve as a point of contact for internal staff, vendors, and visitors.
- Answer and direct incoming phone calls and emails professionally.
- Assist with special projects and additional administrative duties as assigned.
- 2+ years of administrative support experience in a professional office environment.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong attention to detail and ability to maintain confidentiality.
- Professional demeanor and customer-focused mindset.
- Ability to work independently and collaboratively within a team.
- Experience supporting multiple departments or senior-level professionals.
- Familiarity with office management procedures and business operations.
- Experience with scheduling software, document management systems, or CRM platforms.
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