Project Coordinator

About Dynamic

Dynamic Engineering is a nationally recognized multidisciplinary consulting firm providing engineering, surveying, environmental, planning, landscape architecture, traffic engineering, and related consulting services throughout the United States.

What began as a small engineering firm has grown into a family of companies with more than 400 professionals serving commercial, residential, industrial, institutional, and public‑sector clients across a broad geographic footprint. Dynamic combines local expertise with the resources and capabilities of a growing national organization.

Founded on the belief that a strong culture drives exceptional performance, we remain committed to fostering collaboration, accountability, innovation, and professional growth while providing employees with meaningful opportunities to contribute, develop, and make an impact.

The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow‑up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required.

• Serve as a project contact for selected client(s)
• Direct project matters, as necessary, to technical staff
• Review and act upon all incoming mail
• Assist in filing
• General project and client support

• Assist in arranging travel (airfare, hotel, vehicles)
• Prepare itinerary
• Coordinate travel with client(s)

• Coordinate meetings with clients, agencies and other stakeholders
• Receive all visitors
• Prepare agendas
• Compile documents for meetings – plans, reports, letters, etc.
• Prepare meeting minutes

• Compile and organize plans, reports, letters, exhibits and other documents
• Coordinate with attorney, municipalities and other participants
• Obtain review letters
• Review letters to identify action items
• Prepare hearing summary

• Prepare proposals
• Coordinate and follow‑up with subcontractors on proposal language/pricing
• Review all subconsultant/subcontractor invoices against approved proposals
• Organize, distribute and follow‑up on billing to Project Managers
• Review billing

• Coordinate project submissions with technical and administrative staff
• Complete project tracking forms/reports with technical staff
• Communicate with clients on job status, as needed
• Follow‑up with agencies as necessary on project review status

• High School Diploma required. Associate’s Degree and/or Bachelor’s Degree preferred
• 2+ years’ experience in an office environment/administrative role required

• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, Power Point
• Well‑organized and highly motivated
• Excellent written and oral communication skills
• Excellent customer service skills
• Self‑starter who can work independently and with team members

At Dynamic, we believe great careers are built through meaningful work, continuous growth, and strong relationships. Whether you're launching your career or bringing years of experience, you'll have the opportunity to collaborate with talented professionals, contribute to impactful projects, and play a meaningful role in our continued success.

• Competitive compensation and annual incentive opportunities
• Comprehensive benefits, including medical, dental, vision, disability, life insurance, and a 401(k) plan with company match
• Paid time off, company holidays, and family support benefits
• Professional development, continuing education, and credential support
• Employee…