Wellness Program Coordinator

NOTA Fitness & Wellness partners with organizations to create meaningful, human-centered wellness experiences that support physical, mental, social, and emotional health. We work with corporate teams, first responders, and community groups to deliver wellness programs that feel accessible, engaging, and genuinely supportive.

We are a growing small business building intentionally. Culture matters here. People matter here. We’re looking for someone who wants to help us make a real impact.

We are seeking a highly organized, proactive Wellness Program Coordinator to support the planning, logistics, and delivery of wellness programs and events.

This role is ideal for someone who enjoys coordinating moving pieces, creating systems, and ensuring events run smoothly behind the scenes. You’ll work closely with leadership to manage schedules, logistics, communication, and program tracking.

Over time, this role has the potential to grow into a larger operations or program leadership position as the company expands.

• Coordinate the logistics that keep our programs running smoothly, including:
• Schedule and coordinate wellness events, classes, and outreach programs
• Assign and confirm staff and instructors for programs and events
• Manage event logistics including supplies, setup needs, and preparation timelines
• Communicate with clients, partners, vendors, and instructors
• Track program attendance, participation data, and feedback
• Maintain event calendars, registration tools, and internal tracking systems
• Help manage wellness equipment and supply inventory
• Support on-site event coordination (setup, breakdown, participant support)
• Provide clear post-event summaries, data, and flag issues proactively
• Help ensure every program is organized, prepared, and delivered professionally

Events may include wellness fairs, corporate programs, table events, field days, and mobile gym activations.

This is an onsite role.

10–15 hours per week to start

Remote work for coordination and communication tasks

Approximately 1 office day per week as needed for meetings and inventory

10–15 in-person events per month across the DC Metro area

Some events will be coordinated and run independently

Reliable transportation is required.

We’re looking for someone who thrives in organized systems and takes ownership of their work. Strong candidates are:

• Highly organized and detail oriented
• Proactive and comfortable working independently and taking ownership of tasks
• Strong communicators who follow through
• Problem solvers who anticipate needs before issues arise
• Comfortable coordinating multiple moving pieces at once
• Friendly and professional when interacting with clients and the public

• Bachelor’s degree in Public Health, Health Promotion, Business, Event Management, or related field
• 2+ years of experience in program coordination, event planning, operations, or administrative support
• Strong organizational and time management skills
• Experience managing logistics, schedules, or program coordination
• Experience working with Google Workspace, tools and scheduling tools, spreadsheets, and basic project-tracking systems
• Excellent communication and follow-through
• Ability to work independently while collaborating with a small team

Reliable transportation and availability to support in-person events in the DC Metro area

• Background or interest in wellness, public health, fitness, or community programming
• Experience using spreadsheets or project tracking tools
• Experience supporting marketing or social media communication

• Opportunity to support wellness programs for first responders, youth, and corporate teams
• A collaborative, mission-driven small business environment
• Training in wellness coordination and holistic health practices
• The opportunity to help build systems and operations for a growing organization
• Real influence on programs, people practices, and organizational growth

If you enjoy bringing order to moving parts, supporting meaningful programs, and helping a small mission-driven company grow, we’d love to hear from you.