Trustee Relations Coordinator

Maryland/DC Trustee Relations Coordinator

The Maryland/DC Trustee Relations Coordinator directs the volunteer leadership programs of the Maryland/DC Business Unit. In close collaboration with the Business Unit Executive Director, this position develops and executes programming, meetings, and special events for the Maryland/DC Board of Trustees, Trustee Emeritus, Alumni Board members, and other donor/supporter audiences to increase engagement and support of the outcomes of the Maryland/DC Chapter’s Business Plan.

• Manage the strategic goals of the volunteer leadership program – including the Maryland/DC Board of Trustees, Emeritus Trustees, and the Alumni Trustee Network.
• Develop board and committee meeting agendas, compile board packets and reference materials, take and disseminate meeting notes.
• Understand and implement the governance structure and protocols guiding volunteer management.
• Plan and execute a variety of meetings, events, and trips, including multi‑day, field, hybrid, and in‑person gatherings.
• Liaise with marketing and philanthropy teams to ensure smooth coordination of communications, trustee strategy, and the State Director’s schedule.
• Serve as the Business Unit liaison to the Worldwide Office Trustees Programs, communicating Maryland/DC procedures and updates, and providing support for Maryland/DC trustees involved in national task force meetings.
• Act independently and, when required, in the supervisor’s stead; exercise independent judgment to identify and solve problems related to the volunteer leadership program.
• Execute projects and events through cross‑functional and cross‑divisional teams.
• Demonstrate sensitivity in handling confidential information.
• Develop and implement new initiatives that ensure department and organization‑wide goals and strategies are achieved.
• Ensure programmatic commitments, Conservancy policies, financial standards, and legal requirements are met and managed for compliance, including donor/legal/IRS requirements and TNC compliance trainings.
• Develop safety and contingency plans for events.
• Negotiate and contract with vendors, proactively identifying vendors that support the goals of the DEI Action Plan.
• Manage and implement multiple projects, including budget management, deadline setting, and accountability.
• Travel frequently and work long, flexible hours as needed.
• Navigate a work environment that rarely includes disagreeable elements and requires occasional minor physical exertion or strain.

• 2 years of project management experience or 1 year acting as a project lead, with coursework or training in project management principles.
• Experience managing and tracking multiple projects.
• Experience managing all aspects—scheduling, logistics, vendors, budgeting, and travel—of a variety of meetings, events, and trips with variable scale and scope.
• Experience using project management tools such as Smartsheet, Asana, or similar.
• Proficiency in interpreting guidelines and manipulating, analyzing, and interpreting data.
• Strong communication, writing, and presentation skills.
• Demonstrated ability to conceive and write creatively for various audiences.
• Knowledge of current and evolving trends in non‑profit volunteer leadership.
• Strong interpersonal skills, including ability to negotiate, influence, and persuade.
• Successful experience implementing strategic program goals.

• Multi‑lingual skills and experience working across cultures.
• Demonstrated ability to attend to details and meet deadlines.
• Ability to manage and implement complex processes.
• Ability to work collaboratively with others in a partnership role.

The starting pay range for this position is generally within the range of $84,000 – $91,000 annually for candidates whose country of employment is the USA. Actual pay will be based on a variety of factors, including location, qualifications, specific skills, and experience.

• Health care benefits
• Flexible spending accounts
• 401(k) plan with 8% employer match
• Parental leave
• Accrued paid time off
• Life insurance
• Disability coverage
• Employee assistance program
• Other life and work well‑being benefits