DOC Hill CC Operations Office Associate

Position Title:

Office Associate

Job

Requisition

Closing Date: 03/03/2026 11:59 PM

Agency:
Department of Corrections

Class

Title:

OFFICE ASSOCIATE - 30015

Skill Option:
Keyboarding

Bilingual Option:
None

Salary:
Anticipated Starting Salary $4,161/month; CBA Applies;
Full Range: $4,161-$5,464/month

Job Type: Salaried

Category:
Full Time

County:
Knox

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

IDOC is looking to hire an Office Associate that will serve as a secretary in one of our facilities providing assistance to the Shift Supervisor and office support. The ideal candidate should have previous secretarial experience in a fast-paced, confidential office. If you are detail oriented and have the ability to multi-task in stressful situations, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions

* Serves as secretary to the Shift Supervisor.

* Keyboards complex charts, documents, forms, memoranda, and letters.

* Organizes and maintains complex filing systems for correspondence and security personnel.

* Serves as clerical support to the Administrative Major / Unit Manager.

* As a receptionist answers the phone.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.

* Requires ability to keyboard accurately 45 words per minute.

Conditions of Employment

* Requires ability to pass the IDOC/IDJJ background check.

* Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

* Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.

* Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Competitive Selection

Work Hours:

See Below

7:00 AM-3:00 PM Monday-Friday, Sat/Sun Off

Headquarter

Location:

Hill Correctional Center- 600 S Linwood Rd, Galesburg, Illinois, 61401

Work County:
Knox

Agency Contact:
Marshall Hendricks

Email:
Marshall.

Hendricks

Posting Group:
Office & Administrative Support;
Public Safety

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the  homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the  homepage in the blue ribbon. If you have never before signed in, you will be…