Associate Registrar

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Full Time Administrative Galesburg, IL, US 1 Attachments

Salary Range: $51,410.00 To $60,330.00 Annually

• Support the integrity, accuracy, and effective administration of student academic records, registration, transcript evaluation, graduation certification, enrollment reporting, and related compliance processes. This position provides student-centered service, coordinates activities related to student enrollment and academic record processes, supports institutional reporting and statewide initiatives, and serves as a backup to the Director of Advising/Registrar in the day-to-day administration of the Advising & Registration Office.
  
  The position ensures timely, accurate, and consistent records, reporting, and enrollment services while collaborating with students, faculty, staff, and other institutional stakeholders.
• SAR
  27110
• Administration, I
• Exempt, non-bargaining unit
• Principal working relationships:
  Admission & Records, Student Development, Testing Center, Advising & Counseling, Athletic Department, Academic Services, Faculty, Staff, and Students
• Reports to:
  
  Director of Advising/Registrar

• Maintain and ensure the accuracy and integrity of official student records, including grades, academic history, enrollment status, transfer credit, and degree information.
• Coordinate and administer records, registration, and graduation functions, including transcript evaluation, degree certification, academic transcript processing, and related workflows to ensure accurate, timely, and effective service to students.
• Evaluate incoming transcripts and determine appropriate transfer and other applicable credit, including coursework from other colleges and universities, military credit, proficiency examinations, and other non-course credit.
• Review and verify the accuracy and completeness of student academic records and transcripts and resolve discrepancies as appropriate.
• Lead the evaluation and certification of graduation applications, including degree audits, completion verification, degree/certificate certification, and diploma processing.
• Manage required enrollment and degree reporting to the National Student Clearinghouse and NSLDS, maintain institutional information within applicable systems, and remain current on related regulatory, software, and processing changes, including Gainful Employment/GE and related requirements.
• Manage institutional enrollment processes associated with Illinois Community Colleges Online (ILCCO).
• Evaluate, monitor, and maintain the General Education Core Curriculum (GECC) to ensure compliance with institutional requirements and applicable accreditation and state standards.
• Review student records for Illinois Community College Board (ICCB) General Education Core Curriculum (GECC) reporting and ensure accurate reporting and documentation.
• Provide direct supervision to the Admissions & Records Specialist, including assigning and coordinating work, establishing priorities, providing training and guidance, monitoring performance, and supporting the effective operation of assigned student records and registration functions
• Maintain documentation and records supporting general education requirements, degree completion, and applicable state and institutional reporting.
• Coordinate communication with students and faculty regarding waitlist status, course availability, and related registration processes.
• Develop and implement strategies to improve waitlist management and prepare reports and data for planning, assessment, and operational…