Business Office Manager and Human Resource Manager

Location: Galesburg, Illinois

Company: Allure of Knox County

Salary: $52,000 - $56,000 ANNUALLY

Job Type:

Benefits:

• 401(k) with 3% company match
• Disability & Life Insurance
• Tuition Reimbursement
• Daily Pay Option
• Comprehensive Health, Dental & Vision Insurance
• Paid Time Off (PTO) Package

We are seeking a highly motivated and experienced Business Office Manager and Human Resource Manager to join our team at Allure of Knox County. As a key member of our management team, you will be responsible for overseeing the day‑to‑day operations of our business office and human resources department, ensuring the efficient and effective management of our financial and personnel resources.

• Assist in implementing the day‑to‑day functions of the accounting department.
• Implement written policies and procedures that govern the accounting functions of the facility.
• Assist in standardizing the methods in which work will be accomplished.
• Forward invoices to appropriate department personnel for approval for payment.
• Communicate with supplier/vendors concerning errors or questions on invoices.
• Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.
• Monitor and collect accounts receivables.
• Report delinquent accounts to the Accountant/Director of Finance/Administrator.
• Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.
• Prepare and mail statements.
• Make written and oral reports/recommendations to the Accountant concerning accounting functions.
• Assist in reconciling bank statements as directed.
• Assist in preparing trial balances as directed.
• Assist in preparing financial and statistical reports as directed.
• Perform functions of computer/data processor as necessary.
• Develop and utilize computer reports and output.
• Ensure that resident admission contracts are signed and appropriately filed.
• Follow established resident fund accounting procedures.
• Provide each resident with a quarterly accounting of his/her funds managed by the facility.
• Assist in the planning and implementation of changes in our accounting system as necessary or directed.

• Assist in planning, developing, organizing, implementing, evaluating, and directing the HR department.
• Review all requests from department directors for new or replacement personnel, fill requests as approved, and arrange interviews, appointments, etc.
• Check applications & references of prospective employees and arrange for interview with department directors as required or requested.
• Maintain an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices.
• Ensure hiring/discharge procedures are in compliance with established procedures and policies.
• Conduct employee background checks in accordance with our facility’s established procedures.
• Orient new personnel to facility and explain personnel policies, procedures, payroll procedures, safety procedures, grievance procedures, etc., as established in our operational policies and procedures.
• Counsel/discipline personnel as requested or as necessary.
• Conduct exit interviews, and record data in the employee’s personnel records.
• Maintain a good employee relations program that serves the best interest of the facility and community alike.
• Schedule all‑staff in‑servicing through the year for mandatory training (OSHA, HIPAA, Compliance, etc.).
• Assist in the development of department budgets concerning personnel administration.
• Maintain the confidentiality of all employee information.
• Ensure that newly hired employees receive a copy of our facility’s residents’ rights.
• Report any known or suspected incidents of unauthorized disclosure of confidential information.
• Ensure that the resident’s rights to fair and equitable treatment, self‑determination, individuality, privacy, property, and civil rights, including the right to wage complaints, are maintained at all times.

• Must have at least three (3) years of experience in a billing or supervisory capacity in the business office of a hospital, nursing home, or other related health care facility.
• Must have experience with…