Accounts Payable Specialist

Job Description

Job Description

The Role

We are seeking a highly motivated and skilled Accounts Payable Specialist to join our growing team. The ideal candidate will be responsible for processing vendor invoices, managing payment workflows, maintaining accurate financial records, and supporting month‑end close. This role requires hands‑on experience with Quick Books and bank reconciliations, strong attention to detail, and excellent organizational skills. Experience with  and  is a plus but not required.

• Invoice Processing — Review, code, and enter vendor invoices into Quick Books with proper GL coding and approval routing.
• Three‑Way Matching — Match invoices to purchase orders and receipts; resolve discrepancies with internal teams and vendors.
• Payment Management — Prepare weekly check runs, ACH payments, and credit card payments; maintain accurate payment records.
• Vendor Relations — Maintain vendor files, W‑9s, payment terms, and respond to inquiries promptly and professionally.
• Bank Reconciliations — Perform monthly bank and credit card reconciliations in Quick Books; research and resolve variances.
• AP Aging & Reporting — Reconcile AP aging, vendor statements, and assist with month‑end accruals.
• Expense Reports — Review employee reimbursements for accuracy and policy compliance.
• Internal Controls — Ensure compliance with company policies, approval workflows, and audit requirements.
• Year‑End Support — Maintain accurate vendor classifications and assist with 1099 preparation.
• Optional Systems Exposure — Assist with AP automation tools such as  and corporate card platforms like  (experience helpful but not required).

• 2–4 years of Accounts Payable or general accounting experience.
• Hands‑on experience with Quick Books (Online or Desktop)
• Hands‑on experience performing bank reconciliations
• Strong Excel skills (sorting, filtering, VLOOKUP, pivot tables preferred)
• High attention to detail, strong communication, ability to meet deadlines, and a proactive approach to problem‑solving.
• High school diploma required; associate or bachelor’s in accounting or business preferred.

• Experience with  for AP automation
• Experience managing corporate card transactions in
• Experience with multi‑entity or multi‑location accounting.
• Understanding of basic GAAP principles.
• Ability to work in a fast‑paced environment with shifting priorities.