Administrative Assistant - Gallatin TN

Pay – Hourly position with bonus potential

Benefits – three weeks’ vacation plus sick pay

401k + Match

LTD/Life Group Options

We are seeking a professional, organized, and energetic Administrative Assistant to support a family of real estate and related companies. This role serves as a key point of contact for customers, agents, and tenants, ensuring smooth daily operations across three main areas:
Administrative Support, Property Management Assistance, and Marketing Assistance.

• Greet and assist customers, clients, and visitors for all departments at our Gallatin location
• Answer and route incoming calls for the Reliant Realty Gallatin office
• Process agent commission payments accurately and efficiently
• Handle and record escrow funds in compliance with company and regulatory standards
• Review transaction documents submitted by agents for completeness and accuracy
• Coordinate and plan office events, meetings, and celebrations
• Review agent compliance with company and local real estate board requirements (licenses, insurance, and dues)
• Onboard and terminate agents
• Keep the office tidy and organized
• Maintain and stock office supplies

• Answer and direct phone calls for the entire property management division
• Respond promptly to tenant leads and inquiries
• Provide additional administrative support to the property management team as needed

• Support the Marketing Director with day-to-day tasks and project execution
• Assist in creating and updating Canva templates and marketing materials
• Perform other marketing-related administrative duties as assigned

• Previous administrative or office support experience (real estate or property management experience preferred)
• Excellent communication and interpersonal skills
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite, Google Workspace, and Canva
• Ability to multitask, prioritize, and work independently in a fast-paced environment
• Positive, professional demeanor and a team-oriented attitude