Administrative Assistant

Job Summary

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

• Act as liaison between supervisor and other departments, external contacts, vendors, clients, etc.
• Provide prompt and professional service to all internal and external clients.
• Prepare and distribute internal communications and serve as a central clearing position for general information.
• Oversee and process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
• Perform filing, typing, data input and other clerical support to all departments and personnel, as directed.
• Answer inquiries and/or direct calls to appropriate staff, and take messages as necessary.
• Coordinate and initiate meetings and travel arrangements for the Department; arrange schedules for management staff.
• Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
• Provide support by photocopying, filing, and sending faxes as needed.
• Pull files to dead storage as required.

• Associate degree in Business Administration or related discipline.
• Minimum 2 years’ experience in office administrative work.
• Can be a combination of education, training, and relevant experience.

• Computer, filing, and 10‑key skills; attention to detail; strong analytical skills favored.
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.);
  Oracle preferred.
• Prioritize and manage multiple tasks, changing priorities as necessary.
• Work under pressure and adapt to changing requirements with a positive attitude.
• Oral and written communication skills as required for the position.
• Self‑motivated, proactive and an effective team player.
• Interact effectively and professionally with all levels of employees, management and staff, vendors, clients, and others.

• None.

• General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
• Noise level is typically low to medium.
• Occasional lifting up to 30 lbs.
• ADA compliant; reasonable accommodation measures available.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age, or any other categories protected by applicable federal, state, or local law.

• Employee Stock Ownership Plan (ESOP)
• 401(k)
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision insurance
• Term Life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre‑tax Flexible Spending Plans (Health and Dependent Care)
• Charitable giving match with Rosendin Foundation