Administrative Assistant

Administrative Assistant

Doeren Mayhew is seeking a full-time Administrative Assistant to join our Gallatin, TN office. The Administrative Assistant will provide high level client service and administrative office support.

Responsibilities:

• Greet clients and visitors in a friendly, professional manner upon arrival at the office.
• Provide project based professional administrative support to team members.
• Assist team members with preparing reports, drafting letters, memos and other client-related correspondence.
• Answer and transfer incoming calls to appropriate team members.
• Assist, process and coordinate client tax return filings including both paper and electronic return deliveries.
• Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word.
• Coordinate internal and client meetings – reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc.
• Assist with clerical duties including printing, scanning, filing and faxing documents.
• Process expense reports requested and submit via time and billing software.
• Provide back-up support for assistance with team member invoicing and collection process.
• Maintain office cleanliness and organization.
• Other ad hoc administrative duties as needed.

Qualifications:

• High School diploma or GED required
• 5+ years of administrative or clerical experience required
• Ability to work in the office Monday through Friday.
• Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe
• Excellent time management skills with the ability to multi-task and prioritize work
• Strong organization and communication skills
• Ability to work independently and with a team
• Strong attention to detail and problem-solving skills
• Basic accounting knowledge preferred

Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.