Administrative Assistant

## Administrative Assistant Apply locations:
Gallatin, TNtime type:
Full time posted on:
Posted Yesterday job requisition :
R7715

Simpson Strong-Tie is a leader in engineered structural connectors, software, and solutions for the building industry. We maintain a reputation as a trusted manufacturer, partner, and corporate citizen committed to our customers and employees.

Our founder, Barc Simpson established 9 Principles of Business we live out as company values and have made Simpson Strong-Tie an inspiring place to work since 1956. Our team of talented people are dedicated to our shared mission: to provide solutions that help people design and build safer, stronger structures.

Learn about our company culture directly from our team.
** YOU
* * As the Administrative Assistant, you will be working in a fast-paced environment, managing confidential matters and exercising high levels of discretion and judgment. This position requires a proactive, self-starter who possesses exceptional multi-tasking and communication skills, both oral and written.  A high level of professionalism, organization, and flexibility are essential. The Administrative Assistant will serve as liaison on behalf of the Plant.

The ideal candidate will resolve competing priorities and work proactively to anticipate the Plant’s needs.
** This position works Monday – Friday 8:00am – 5:00pm, overtime as needed.
**** WHAT YOU’LL BE DOING**(% of Time)
** General Administrative Functions (40%)
** Coordinate distribution of all incoming communication (including phone, fax, email, mail, network printer).Service all customers who visit the Plant and handle all customer correspondence. Collect and input data, and generate required daily, weekly, monthly, quarterly and annual essential reports for Operations, Customer Service and other departments within the plant. Manage calendars and proactively organize their time as required using expert judgment and discretion.

Arrange and assist in streamlining collaboration by scheduling meetings and taking minutes and summarizing. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Coordinate travel arrangements and assist the Plant leadership team in creating Concur expense reports as needed.
** Engagement (40%)
** Coordinate events across the Plant.  This includes internal meetings, Birthday Round Table meetings, and employee events such as annual events, food trucks and holiday gatherings.  Support activities of Gallatin Good Vibes crew and work with management team to schedule events while staying within constraints of established budget. Provide pre-event support, i.e. research and negotiate venue and catering options, purchase meeting supplies, prepare conference rooms, and day of event support.

Manage various communications including soliciting, collecting, and developing content for quarterly newsletter, managing the plant wide calendars, sending out email communications from leadership, and organization of email distribution lists. Oversee and assist in executing all Plant engagement & recognition programs.
** Office Management (20%)
** Perform general office duties such as monitoring, order and stock supplies for the office, break rooms, and responding to requests of the leadership team. Serve as general contact for all vendor services associated with the daily activities of the plant. Upkeep of department rosters, office assignments, organization charts, department forms, contact lists. Answering all incoming phone calls to the main number.

Update communication on the Employee TV Screens.

Assist in the execution of special tasks and projects as needed.
** DESIRED SKILLS AND EXPERIENCE
** If you can do everything listed above, you’ve got what it takes. Perhaps some of the following would be helpful too:
* Preferred – bachelor’s or associate degree.
* Minimum 1 year – Administrative experience is required in a role.
* Microsoft Office Products – Must possess advanced skills in the use of Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as working knowledge of SharePoint.
* Communication - Ability to effectively…