Aviation Parts Sourcing Specialist

Overview

Title:

Aviation Parts Sourcing Specialist

Location:

Gallatin, TN

Reports to:

Director of MRO Parts

Company:
Jet Access – a family‑owned, professional aviation services company focused on quality, growth, and a culture of safety, ownership, and positive relationships.

Ensures seamless aircraft maintenance operations by managing comprehensive parts procurement, vendor relationships, and inventory coordination. The role combines strategic sourcing expertise with hands‑on operational support, working closely with maintenance teams to locate, order, and deliver critical aviation parts and supplies while maintaining cost efficiency and quality standards.

• Prepare and process purchase orders, coordinating with suppliers and departments to ensure accurate fulfillment.
• Review requisition orders to verify accuracy, terminology, and specifications for aviation‑specific parts and supplies.
• Calculate order costs and coordinate invoice processing with accounts.
• Track status of requisitions, contracts, and orders throughout the procurement lifecycle.
• Compare suppliers’ bills with purchase orders and bids to verify pricing accuracy and contract compliance.

• Compare prices, specifications, and delivery dates among potential suppliers to determine optimal sourcing decisions.
• Locate and evaluate new suppliers using catalogs, internet resources, and industry contacts.
• Interview potential vendors to gather detailed product information and assess capabilities.
• Build and maintain relationships with aviation parts suppliers and key industry contacts.
• Negotiate pricing and terms while ensuring compliance with organizational and regulatory purchasing requirements.

• Monitor inventory quantities and determine when materials need reordering to maintain optimal stock levels.
• Check incoming shipments to ensure orders are filled correctly and goods meet aviation quality specifications.
• Contact suppliers to schedule or expedite deliveries and resolve shortages, missed deliveries, and supply chain issues.
• Maintain purchasing files, reports, and price lists for efficient procurement operations.
• Respond to customer and supplier inquiries regarding order status, changes, or cancellations.

• Maintain current knowledge of aviation industry regulations and purchasing guidelines.
• Provide guidance to team members and vendors regarding organizational and governmental purchasing rules.
• Ensure all procurement activities comply with FAA regulations and aviation industry standards.
• Maintain accurate documentation and records for audit and compliance purposes.
• Support quality assurance processes for aviation parts and materials.

• Identify opportunities to improve procurement processes and reduce costs while maintaining quality standards.
• Analyze supplier performance and recommend improvements to the supply chain.
• Support implementation of new procurement technologies and systems.
• Collaborate with maintenance teams to understand parts requirements and lead times.
• Complete special projects and initiatives as needed, embracing opportunities to contribute to Jet Access’s continued growth and success.

• Core schedule:
  Monday – Friday day shift.
• Hours may vary depending on operational requirements.
• On‑call, overtime, and flexible scheduling may be required as needed.

• Base salary: $22.00‑$26.00 per hour, paid bi‑weekly.
• Position classified as FLSA Non‑Exempt.
• Comprehensive benefits package including paid vacation, holidays, retirement plan matching, training programs, and discounted flight training.

• High School Diploma or equivalent required.
• Prior experience with aviation parts purchasing strongly preferred.
• Experience in aviation maintenance and/or manufacturing environments preferred.
• Ability to maintain and secure confidential, protected information.
• Strong organizational, planning, and prioritization skills with ability to manage multiple changing priorities and deadlines.
• Excellent written and verbal communication skills.
• Proven…