School Registrar

• Supports school administrators by processing requests for both new enrollments and withdrawals
• Maintains student files and records that are both clerical and academic in nature
• Performs routine administrative duties and facilitates communications with various stakeholders
• Coordinates with registrars for missing documents
• Ensures that all students have current information and files are complete as required by state’s Department of Education (DOE)
• Processes requests for records from outside School Systems/Agencies within the prescribed time
• Assists in regular file reviews to ensure compliancy including verifying the presence of documents
• Contacts School districts to acquire student records information for identification of at-risk as needed
• Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job-related matters
• Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at-risk indicators
• Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately
• Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA)

• High school diploma or equivalent
• One (1) year of related work experience OR an equivalent combination of education and experience
• Ability to pass required background check
• Demonstrated organizational skills and knowledge of systematic filing procedures
• Ability to function as part of a team of office professionals
• Good verbal and written communication skills
• Ability to use web-based database programs to enter and monitor education information
• Ability to perform multiple tasks
• Some proficiency in Microsoft Outlook, Word and Excel

Demonstrates strong organizational skills and proficiency in systematic filing procedures while maintaining compliance with the Family Educational Rights and Privacy Act (FERPA). Capable of effectively communicating with stakeholders and managing student records in both electronic and paper formats.