2026-2027 SY - Special Education Records Clerk

TITLE: Special Education Records File Clerk

CLASSIFICATION: Secretarial

DEPARTMENT: Educational Development Center

WORK HOURS: 7.5 hours per day 37.50 hours per work week

CONTRACT LENGTH: 194 days (Non-CBA)

SALARY: Secretarial Records Clerk/Liaison Salary Schedule
HSHS
30HS
60 $ 25,$27,766

Position:
Special Education Records File Clerk
Supervisor:
Director of Special Education

General

Job Description:

To assist administrator and staff with any needs. To maintain student files.

• Schedule special education meetings and testing sessions as directed by special education coordinators.
• Send notifications to parents, coordinators, contracted and local providers, and school staff as relevant.
• Maintain accurate electronic records via post-meeting review checklists.
• Periodically monitor reports of meeting deadlines to support timely completion of meetings.
• Monitor enrollments and withdrawals of students with IEPs at assigned schools and ensure completion of proper intake and exit procedures.
• Process disability information received from outside agencies, and make appropriate notifications when records are available electronically.
• Support timely and accurate state reporting in observance of federal, state and local deadlines.
• Respond to records requests from parents and outside educational agencies, in observance of federal, state and local guidance.
• Attend required trainings.
• Learn and correctly practice special education processes and procedures.
• Work cooperatively with colleagues, supervisors, and administrators.
• Demonstrate ethical behavior.
• Respond to administrative requests in a timely manner.
• Practice proactive communication.
• Observe and maintain confidentiality.
• Follow district policies and administrative rules and regulations.
• Maintain a professional attitude and appearance.
• Communicate effectively via phone, email and in-person interactions.
• Observe district rules regarding length of work day, leave requests, and protocol for visiting school sites.
• Complete other tasks as deemed appropriate by the immediate supervisor and/or the superintendent.

• Handle and maintain the records of student in a confidential manner
• Understand and respect cultural diversity and Native American traditional beliefs and practices, of students and their families.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Complete Safe Schools training as directed by the district.
• Complete other tasks as deemed appropriate by the immediate supervisor and/or the superintendent.

• High School Diploma or GED equivalency. Post-secondary studies in bookkeeping, accounting, secretarial and computer technology preferred.
• Demonstrated secretarial skills.
• Demonstrated skills with office machines and equipment.
• Knowledge of and proficiency with computer management.

Physical Requirements:

Ability to perform the job and access the environment for which you are hired. The following may be required:
Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.

Equipment/Technology Handled:
Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology.

Work Environment:
Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required.

Terms of Employment:
Salary and work calendar established yearly by the district.