Community Services Director

Definition

The purpose of this position is to direct the operations and coordinate the Community Service Programs, which include Juvenile Substance Abuse Crisis Center, DWI Program, Teen Court, and Compliance. This is accomplished by overseeing the day‑to‑day operations of the listed programs and managing the facility and budgets. Other responsibilities include overseeing the administration of grants; overseeing grant funding; representing the programs in the community;

and performing other duties as required.

Note:

This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.

Under the direction of the Deputy County Manager, the Community Services Director plans, organizes, implements, monitors, and evaluates all aspects of the Community Services Department (JSACC, DWI Program, Teen Court, and Compliance). Develops and revises policies, procedures, objectives, directives, and standards; and ensures adherence to all state, federal, and local laws, statutes, ordinances, policies, procedures, and other requirements.

Develops and prepares the annual budget for the Community Services Department including all staffing proposals to be submitted to County Management and subsequently the Board of County Commissioners. Makes modifications as necessary and complies with approved budgets and staffing allocations. Testifies and presents information to the State legislature and various committees to justify funding requests as needed. Actively seeks additional sources of funding for current or expanded activities and services.

Ensures that the viewpoints, plans, and programs are understood and translated into action by the department employees. Assists staff with the interpretation of policies and procedures and the resolution of problems. Ensures that program objectives are met efficiently and economically.

Oversees the preparation of timesheets for the Community Services Department. Oversees procurement activities for the department and ensures compliance with grant agreements, state procurement code, and county purchasing policies. Prepares and reviews contracts.

Administers grants by ensuring that activities are completed timely and in accordance with grant agreements; submitting reports as required by the grantor; managing use of grant funds; attending required meetings and trainings; and maintaining effective communication with granting agencies. Collaborates with the Finance Department, including the Grants and Contracts Division, to ensure compliance of all the grant requirements pertaining to the Community Services Department are met according to the grant agreements.

Represents the department in the community by attending meetings of various boards, councils, task forces, agencies, organizations, etc.

• Knowledge of grant writing, management, and reporting processes.
• Knowledge of the organization and operations of local government agencies.
• Knowledge of county policies and procedures.
• Skill in developing and maintaining program assessment plans.
• Skill in operating a personal computer and software applications.
• Skill in following and effectively communicating verbal and written instructions/directives.
• Skill in working independently or as a team member.
• Skill in communicating effectively, both orally and in writing.
• Skill in communicating and enforcing policies and procedures.
• Skill in establishing and maintaining effective working relationships with elected officials, county staff, other agencies, contractors, and the public.
• Ability to oversee and direct the financial activities and personnel of the department.

The incumbent performs under the administrative supervision of the Deputy County Manager, who provides work assignments, instructions/directives, and explains overall job duties, responsibilities, and objectives. The work is normally performed independently; however, the supervisor is available for guidance on new, unusual, or contentious situations. The Deputy County Manager will…