Accounts Payable Specialist

Overview

The Accounts Payable Specialist will be responsible for weekly AP, including entry into the ERP, tracking of approval, and payment by the due date. The ideal candidate is detail oriented, an effective communicator and able to work in a fast-paced environment with multiple priorities. The Accounts Payable position will report directly to the SLSCO Controller, or her designee.

• Process, code and input invoices regularly into accounting system and ensure appropriate back-up is maintained.
• Post I/C journal entries and others as needed.
• Provide weekly payment requests to required approver, with all necessary back up.
• Update accounting system weekly with processed payments.
• Ensure vendor compliance before making payments (W-9, Insurance, Waivers, etc).
• Analyze open AP items and aged items.
• Review contractor pay applications thoroughly to ensure billings are in accordance with contracts.
• Analyze and investigate billing discrepancies.
• Correspond with general contractors, subcontractors, and other vendors regarding invoicing and payment inquiries.
• Ensure prior balances are accurate and all progress billings are paid timely.
• Research any vendor or project manager questions regarding payment status.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy, accepted accounting practices and project’s unique requirements.
• Other duties as assigned.

• Minimum 3-5 years of experience.
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines.
• Excellent verbal and written communication skills.
• Effective time management and organizational skills.
• Strong experience with Microsoft Office and Excel.