Assistant to Chair; Onsite Dermatology Galveston

Assistant to the Chair (Onsite) Dermatology Galveston

Minimum Qualifications:

• Bachelor’s degree or equivalent in a related field
• Four (4) years related experience

Preferred Qualifications:

• Strong organizational skills
• Experience with KRONOS
• Experience with POWER
• Leadership skills and ability to work in a confidential manner with faculty, residents, and students on sensitive issues
• Excellent verbal, written, and interpersonal skills
• Ability to multi-task and prioritize
• Experience working effectively in a team environment

Job Summary:

Serves as an extension of the Chair in an academic department and has delegated authority to perform professional level programmatic or administrative functions. Provides a broad range of administrative services to support the goals of the chair, department, and the overall mission of the institution.

Job Duties:

• Executes, with minimal direction, administrative duties, including managing time-critical, sensitive, and/or confidential information.
• Manages the chair’s calendar, clinic, and travel needs, while preserving time on the calendar for strategic planning, as needed.
• Answers phones and routes calls to the appropriate areas; composes and responds to correspondence.
• Manages administrative services which may include a percentage of time spent on duties such as developing meeting agendas and taking meeting minutes, tracking, monitoring, and following the progress of projects, typing/proofreading correspondence, preparing expense reports, revising the Chair's schedule and calendar, and planning organizational events and meetings.
• Facilitates faculty and staff recruitment, including building itineraries, making travel accommodations, and escorting guests around campus.
• Compiles, collects, and prepares data, statistics, and other information and materials for meetings, lectures, etc.
• Manages routine administrative tasks for the department, as assigned, such as timekeeping, ordering supplies, processing invoices, filing reports, and managing special projects.
• Interprets and executes rules, regulations, and policies as applicable, and adheres to internal controls established by the department.
• Works cooperatively and collaboratively with other leaders and staff members to create a high-functioning team that sets and achieves goals.
• May participate in budget planning and development activities.
• Supports the department by performing all other duties as assigned by the Chair, Administrator, or Business Operations Manager.

Salary Range:

Actual salary commensurate with experience or range if discussed and approved by hiring authority.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary

Location:

United States - Texas - Galveston

Work Locations: 0583 - John W McCullough Bldg

Job: Clerical & Administrative Support

Organization: UTMB Health

Shift: Standard

Employee Status: Non-Manager

Job Level: Day Shift