Events Coordinator III

Job Title

Events Coordinator III

Texas A&M University at Galveston

Vice Pres & Chief Operations Ofcr

$3,750.00 monthly

Galveston, Texas

Staff

The Events Coordinator III provides central coordination of large events and conferences, including pre‑ and post‑event liaison with clients. The Events Coordinator III works independently, with limited direction, and is directly responsible for planning and coordinating institutional‑level meetings, events, and conferences under the Office of the Vice President and Chief Operating Officer, ensuring that assigned events meet or exceed A&M standards.

• Setting event planning timelines
• Developing and managing event budgets
• Securing event spaces and arranging layouts/flow
• Coordinating tours and outside equipment rentals
• Scheduling security or police support
• Securing décor, catering, parking, signage, and vendor deliveries
• Requesting and confirming facilities support (access, landscaping, custodial, lighting, temperature)
• Requesting audio/visual and photography support
• Negotiating costs and completing vendor contracts in line with university policies
• Working with Risk & Compliance on insurance and waivers
• Professionally responding to guest inquiries
• Serving as on‑site event coordinator during execution

• Collaborating with Marketing and Communications to ensure brand/event standards
• Coordinating event support staff, student workers, and volunteers
• Conducting post‑event evaluations and follow‑up
• Monitoring campus and community event calendars for conflicts and opportunities
• Supporting the development and improvement of event‑related policies and procedures
• Supporting the university’s event calendar process
• Serving on the University Commencement Planning Committee

• Providing administrative support to the VP/COO as requested
• Serving as backup to the Executive Assistant to the VP/COO and Superintendent
• Assisting with special projects as assigned
• Participating in internal campus events and committees as assigned
• Performing other duties as assigned

Salary: $45,000 annually.

A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

• Bachelor’s degree in applicable field or equivalent combination of education and experience
• Five years of related experience

• Experience in development and coordination of large‑scale events and benefits; experience leading event coordination teams
• Certified Meeting Professional (CMP) designation or willingness to seek this certification

• Ability to effectively manage multiple efforts at the same time and the flexibility to adjust to rapidly changing situations and unexpected last‑minute challenges while problem solving with a positive attitude
• Ability to serve as a professional University Ambassador fostering trusted relationships with internal and external stakeholders
• Proficiency with Outlook, Word, Excel, PowerPoint, One Note, and Google applications
• Ability to lead event teams
• Extremely detail oriented and organized
• Ability to implement available software into the planning, coordination, and management of events and teams
• Work well independently and within teams; strong people skills are necessary
• Exceptional verbal and written communication skills exhibiting warmth, sincerity, and graciousness

• Ability to work outdoors exposed to various weather conditions, potential allergens, elevated noise levels, and heat
• Ability to move and carry objects up to 50 lbs.
• Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines
• Ability to stand and move around quickly for long periods of time

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be…