Business Coordinator II

Job Title: Business Coordinator II

Department: Campus Living & Learning

Location: Galveston, Texas

Salary: $45,000 annually (Proposed Minimum Salary $3,750 monthly)

The Business Coordinator II manages and coordinates the daily, monthly, and annual business functions and compliance requirements for the Campus Living & Learning Department. The role performs, assists with, reviews, approves, reconciles, monitors, and reports on various business activities, including departmental accounting, purchasing, accounts payable, payroll, travel, payment card use, record‑keeping, reporting, and other administrative functions in accordance with university policies and procedures.

• Prepares, reconciles, and submits monthly account verification reports.
• Reviews account activity with the Department Head, ensuring signed reports are submitted to compliance and the supervisor.
• Initiates account corrections including expense adjustments, sub‑code changes, and payroll accounting updates.
• Prepares ad‑hoc financial and statistical reports to support departmental decision‑making.
• Assists with fiscal year‑end account reviews and closeout corrections.

• Processes requisitions, purchase orders, invoices, vouchers, and payments through Aggie Buy and related systems.
• Serves as the department purchasing agent and assists with University Purchasing Card activity.
• Ensures proper documentation, coding, receiving, invoicing, and payment verification.
• Communicates with vendors, Procurement Services, FMS, and department staff regarding order and payment status.
• Assists with contract administration, vendor setup, service agreements, master orders, and purchasing compliance.
• Supports compliance with university, state, purchasing, travel, and departmental policies.

• Processes travel requests, conference registrations, and related pre‑ and post‑travel documentation.
• Provides travel report guidance and communicates TAMUG travel policies and procedures.
• Serves as a liaison with FMS Travel to resolve travel‑related issues.
• Tracks voucher and travel requests to ensure accurate posting to TAMUG accounts.
• Reviews and balances daily deposits as assigned.

• Maintains confidential records and files related to HR and conduct/CARE.
• Answers housing questions and sends appropriate correspondence.
• Checks validity of forms and contacts parents for verification.
• Assists in processing conduct paperwork, including notification of students involved and conduct board members.
• Initiates calls and work orders.

• Serves as a budget contact for finance, payroll, and HR‑related employment processes.
• Monitors and submits costing allocations for department personnel.
• Runs payroll reports in Workday to verify biweekly and monthly payroll accuracy.
• Assists with Personnel Action Request forms and hiring‑related documentation.

• Responds to inquiries from supervisors, staff, vendors, and campus partners.
• Provides guidance and training to employees on purchasing, payment card, travel, and business processes.
• Provides backup leadership and cross‑unit support when needed.
• Serves on committees and performs other duties as assigned by leadership and the supervisor.
• Attends business team meetings/webinars/trainings.
• Functions as the primary support for the Office of Campus Living & Learning in the absence of higher‑level leaders.
• Coordinates communication standards for constituent responses such as phone calls and manages walk‑in traffic.

• Walks the campus for meetings and other job duties.
• Moves up to 35 lbs packages that arrive for various departments.
• Travels independently to other and/or remote locations by driving and/or flying on commercial airlines.

• Position classified as security sensitive.
• Requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules, and procedures.
• All…