Administrative Assistant II - Count Room - Hospital Galveston

Job Title
:
Administrative Assistant II – Count Room – Hospital Galveston (042616)

Organization
: CORR INSTITUTIONS DIV – SUPPORT OP/CLASS & RECORD

Primary Location
:
United States, Texas – Galveston

Job Category
:
Office and Administrative Support

Employee Status
:
Regular

Schedule
:
Full-time

Travel
:
No

Salary
: $3,100.05 per month (Retrait 2.5% less)

Overtime Status
:
Non-exempt

Closing Date
:
July 2, 2026, 4:59:00 AM

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

• A. Organizes, assigns, and reviews unit count room activities including unit absentee tracking procedures; assigns inmate housing in compliance with legal, medical, and custody requirements; reviews housing and job assignment records to determine compliance with restrictions; makes approved adjustments to comply with mandates; and maintains classification committee records.
• B. Coordinates with security staff to ensure accuracy of the count process and appropriate inmate housing assignments; assists in resolving errors or conflicts; and ensures accurate maintenance of the count room board display.
• C. Assists in performing data entry for the preparation and maintenance of accurate count room records and the verification of information related to the unit strength and count to include additions, deletions, housing assignments, custody status, job assignments, medical status, absences, and lay‑ins.
• D. Responds to routine inquiries regarding count room rules, regulations, policies, procedures, records, and reports; assists in the development of unit count room policies and procedures; and makes recommendations for improvements.
• E. Organizes, assigns, and reviews the work of others; and assists in training and providing technical assistance to others.
• * Performs a variety of marginal duties not listed, to be determined and assigned as needed.

• Education, Experience, and Training
  • Graduation from an accredited senior high school, equivalent, or GED.
  • Customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience preferred.
  • Correctional unit operations experience preferred.
  • Computer operations experience preferred.
  • Inmate classification experience preferred.
• Knowledge and Skills
  • Knowledge of office practices and procedures.
  • Knowledge of unit count room procedures preferred.
  • Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
  • Skill to communicate ideas and instructions clearly and concisely.
  • Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
  • Skill to interpret and apply rules, regulations, policies, and procedures.
  • Skill in problem‑solving techniques.
  • Skill in the use of computers and related equipment in a stand‑alone or local area network environment.
  • Skill to prepare and maintain accurate records, files, and reports.
  • Skill to plan work in order to meet established guidelines.
  • Skill to plan, organize, and assign the work of others.

• A. Physical demands: ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle and motor equipment.
• B.
  
  Working conditions:
  
  inside, around machines with moving parts and objects, radiant and electrical energy, close proximity to others, alone, protracted or irregular hours, travel by car, van, bus, and airplane.
• C. Equipment used in essential functions: computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services.