HCSS Administrative Support Assistant; Supply Chain, Purchasing

Clerical, Secretarial, And Office Administrative Support

To provide clerical, secretarial and office administrative support to a process or area ensuring operational administrative process continuity.

Essential Job Functions

• Software Related Tasks
• Responsible for data entry in a variety of systems including the creation, retrieval, and/or update of electronic files checking and verifying the correctness and completeness of data entered.
• Types standard office forms, correspondence, reports, and other routine documents utilizing typewriter, word processor, or computer software package.
• Prepares simple spreadsheets.
• Utilizes spreadsheets and databases in maintaining and organizing process and/or area records.
• Proofreads all completed assignments.
• Clerical Tasks
  - Filing, Scheduling, Reporting, etc.
• Performs a variety of routine miscellaneous clerical tasks, as defined by area/process, such as making copies, filing, faxing information, and maintaining area bulletin boards.
• Picks up and delivers correspondence, automated reports, etc.
• Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
• Maintains calendars and schedules meetings as needed.
• Assists in compiling data for reports.
• Pages staff via computer.
• Customer Service
• Serves as receptionist, routing visitors and callers or taking and delivering messages to appropriate individual.
• Answers telephone, screens and routes calls, and responds to a variety of general customer requests.
• Placing and tracking orders for the department.
• Miscellaneous
• Assists with special projects.
• Produces accurate work.
• Prioritizes daily work assignments.
• Contributes ideas and suggestions for improvements to the process.
• Supports and assists in the cross training of team members.
• Attends training programs.
• Learns and applies policies and procedures for the work process.

This is a contract position, through Health Care Systems Staffing (the in-house staffing agency for UTMB. Therefore, no benefits are associated with this position.

Knowledge/Skills/Abilities

Proficient in Microsoft Office Suite (including MS Word and Excel). Must be proficient in typing and spelling.

Education & Experience

Minimum Qualifications:

• High school diploma or equivalent.
• One year office related experience.

Working Environment/Equipment

Standard office environment.

Work hours are Mon
- Fri (8am-5pm)

This is approximately an 8-week assignment.

Compensation

• Hiring Range: $23.00