Admin. Coordinator, School of Public and Population Health Administration; Hybrid

Admin. Coordinator, School of Public and Population Health Administration (Hybrid)

** Galveston, Texas, United States*
* ** New*
* Clerical & Administrative Support

UTMB Health

Requisition # 2603620

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* Minimum Qualifications:

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* Bachelor's degree or equivalent in related field; 2 years related experience.

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* Job Description:

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* To provide professional guidance, supervision, and coordination in the administrative duties of a department.

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* Job Duties:

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* + Coordinate departmental human resource functions in collaboration with the Business Manager and Senior Administrative Manager; provide administrative support for the recruitment and selection process.

+ Process all POWER requests (ePro, travel, vouchers) via the AE Service Center which includes reconciling receiving reports with monthly account reports and clearing encumbrances throughout the year.

+ Assist faculty with educational needs including course preparation, copying and scanning course materials, tracking students, scheduling classes by reserving rooms and/or through virtual options.

+ Provide general administrative support to faculty, staff and students.

+ Coordinate and schedule meetings for department chair and faculty.

+ Plan, organize, and coordinate special projects, events, functions, etc. in collaboration with faculty and staff.

+ Collect information, conduct research, and make recommendations to solve problems as they occur.

+ Type routine, complex and/or confidential documents including correspondences, manuscripts, presentations, etc.

+ Adhere to internal controls established for department as well as other duties as required supporting the mission and goals of the department and the University.

+ Answer and screen telephone calls; answer the telephone courteously and efficiently and relay messages accurately.

+ Greet and assist visitors.

+ Sort and distribute office mail.

+ Maintain faculty calendars and assist with scheduling meetings.

+ Maintain curriculum vitaes and biosketches for department faculty.

** MARGINAL OR PERIODIC FUNCTIONS:*
* + Provide back-up support to other areas as needed.

+ Perform related duties as assigned.

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* Skills:

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* Proficient in MS Office (Microsoft Word, Excel, Outlook, Access, PowerPoint, Scheduler), strong oral and written communication skills, solid organizational skills, strong interpersonal skills. Ability to manage multiple and changing priorities.

** Salary Range:*
* Commensurate with experience.

** EQUAL EMPLOYMENT OPPORTUNITY:*
* UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation