Business Coordinator - Galveston Care Management; Onsite

Business Coordinator - Galveston Care Management (Onsite)

** Galveston, Texas, United States*
* Business, Managerial & Finance

UTMB Health

Requisition # 2602607

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* Minimum Qualifications:

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* Associate degree or equivalent and 2 years of office related experience.

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* Job Summary:

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* To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.

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* Job Duties:

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* _Financial related tasks_

+ Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment.

+ Assists in the development of Process budget.

+ Monitors current status of the Process budget including income and expenditures.

+ Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.

+ Identifies variances in expenditures and reports to customers as appropriate.

+ Coordinates the process' accounts receivable and posting revenues.

+ Maintains detailed reports and records of accounting data.

+ Assists in the preparation of detailed financial, statistical, and annual reports.

+ Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues.

+ Assists in conducting cost studies regarding the process' charge structure/billing system.

+ Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines.

+ Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.

+ Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures.

_Software related tasks_

+ Types finished copies of correspondence and reports from speed writing or shorthand notes, Dictaphone machine, or rough drafts.

+ Types routine, complex, and/or confidential documents utilizing a typewriter, word processor, or specialized computer software package (e.g., presentations, flow charts, etc.)

+ Composes correspondence and memorandums in appropriate business letter format.

+ Proofreads all completed assignments for grammar, format, and structure.

+ Creates, maintains, and manipulates databases and spreadsheets.

+ Initiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demands.

_Clerical tasks - filing, scheduling, reporting, etc._

+ Develops area/process office record keeping systems.

+ Compiles data for necessary reports and develops reports that are user friendly.

+ Schedules, coordinates, and organizes appointments, meetings, and rooms.

+ Coordinates meeting notifications and prepares agendas.

+ Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule.

+ Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.

+ Sorts, stamps, and distributes incoming mail and prepares outgoing mail.

+ Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters.

_Customer Service_

+ Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area.

+ Responsible for administrative support tasks at the executive level.

+ Ensure smooth and seamless service in the executive office, managing day-to-day activities.

+ Ability to think independently and make decisions as necessary.

+ May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

_HR related tasks_

+ Coordinates personnel matters, including the coordination of the hiring, separation, and evaluation processes, with Human Resources ensuring…