Administrative Specialist, ASG VI; Hybrid

Job Title

Clerical & Administrative Support

UTMB Health

Requisition #: 2604138

• Bachelor's Degree or equivalent and two years of related experience.

To provide professional and administrative coordination of human resource and financial management activities.

• Responsible for Human Resources procedures related to employee appointment and maintenance transactions.
• Review and process Employment Authorization Forms.
• Review and process the following transactions, including but not limited to: new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence.
• Open and maintain complete/accurate files.
• Update/maintain faculty database, if applicable.
• Review and process Memorandums of Appointment, if applicable.
• Ensure compliance with UT System Regents Rules.
• Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas.
• Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity.
• Prepares reports as requested for institutional and/or external reporting purposes.
• In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information. Complete annual surveys and run reports as needed.
• Identifies operational problems and implements changes to provide solutions.

• Coordinate information to support the institutional/departmental budget and planning process.
• Maintains departmental reconciliation and analysis of commitments made through the entity.
• Adheres to internal controls established for department.
• Performs related duties as required.

Salary Range:
Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.