Administrative Specialist, ASG VI (Hybrid

Position: Administrative Specialist, ASG VI (Hybrid)
Minimum Qualifications:

* Bachelor's Degree or equivalent and two years of related experience.

Job Description:

To provide professional and administrative coordination of human resource and financial management activities.

Job Duties:

Administrative

* Responsible for Human Resources procedures related to employee appointment and maintenance transactions.

This includes but is not limited to the following:

* Review and process Employment Authorization Forms.

* Review and process the following transactions, including but not limited to: new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence.

* Open and maintain complete/accurate files.

* Update/maintain faculty database, if applicable.

* Review and process Memorandums of Appointment, if applicable.

* Ensure compliance with UT System Regents Rules.

* Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas.

* Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity.

* Prepares reports as requested for institutional and/or external reporting purposes.

* In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information. Complete annual surveys and run reports as needed.

* Identifies operational problems and implements changes to provide solutions.

Budget

* Coordinate information to support the institutional/departmental budget and planning process.

* Maintains departmental reconciliation and analysis of commitments made through the entity.

* Adheres to internal controls established for department.

* Performs related duties as required.

Salary Range:

Commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation