Administrative Coordinator - Visiting Education

Job Title

Clerical & Administrative Support

UTMB Health

Bachelor's degree or equivalent in a related field; 2 years of related experience.

• Familiar with using computers and computer systems (including hardware and software) to enter data or process information.
• Experience with customer service to meet quality and satisfaction goals.

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

• Develop and implement a compliance checklist for visiting programs.
• Conduct regular audits to measure the level of compliance for each program.
• Ensure all visitors complete the necessary clearance procedures, including background checks and health screenings by liaising with UTMB Security Office and UTMB Employee Health.
• Verify that visitors have completed required training modules relevant to their visit.
• Maintain records of clearance and training completion for all visitors.
• Prepare reports summarizing compliance levels and any areas of concern.
• Document any incidents or issues that arise during the program and the actions taken to address them.
• Collect feedback from visitors and internal departments on compliance processes. And analyze feedback to identify areas for improvement and implement changes as needed.
• Manage and process requests for access in Tivoli (including email and view-only access).
• Review and submit Nondisclosure Agreements (NDAs).
• Order and reconcile background checks for visitors, ensuring all necessary checks are completed in a timely manner.

Commensurate with experience

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.