Educational Specialist, Institute Translational Science; Hybrid

Educational Specialist, Institute for Translational Science (Hybrid)

** Galveston, Texas, United States*
* ** New*
* Clerical & Administrative Support

UTMB Health

Requisition # 2603713

*
* Minimum Qualifications:

*
* + Bachelor's degree or equivalent and 2 years of related experience.

*
* Job Description:

*
* To design, develop, evaluate, and deliver face to face and web-based language instruction at all levels of UTMB and to UT system students.

** Major Duties/Critical Tasks:*
* ** Roles*
* + As a member of the ITS Office of Educational Programs, the ES is a (and often the) point of contact for prospective and current students, trainees and scholars regarding information on formal education programs (i.e., Institutional degree-granting and/or NIH-supported training programs), the ITS, UTMB Schools, and admission processes.

+ The ES provides administrative support for ITS training programs, faculty, and students/trainees/scholars

+ The ES assists the ITS Office of Educational Programs (OEP) Director, OEP Manager and Graduate Program Directors

+ The ES is the administrative link between the ITS training programs and UTMB schools, Enrollment Services (ES) and UTMB Schools.

** Responsibilities*
* ** With respect to the ITS education program(s):*
* + Provides support to Faculty and ITS administrators regarding formal training programs

+ Provides support for committees related to ITS education programs

+ Manages special projects related to education and training programs

+ Manages promotional material for the programs and prospective students (Open House, website, newsletter, marketing, etc.)

+ Provides organizational and administrative support for the programs (e.g. schedules meetings and seminars, graduate finances, course calendar, schedules graduate classes, events, room-bookings, e-Calendar, etc.)

+ Is comfortable working with the Student Information Systems, Financial Information Systems, and Human Resources Information Systems needed for the support of the education programs

+ Ensures that Listserv messages reach the appropriate audience

+ Attends regularly scheduled coordinator information sessions given by the Graduate School for Biomedical Sciences (GSBS)

+ Develops and maintains relationships with faculty, students, course participants, prospective students, and UTMB staff for promoting participation in OEP activities.

+ Maintains records/data, survey creation and deployment and prepares reports for review and analysis of OEP Programs, courses and seminars.

+ Assists OEP Director, Faculty and Manager in oversight and reporting of federal, state and private grant funding, including office financial accounts

** With respect to students, trainees and scholars:*
* + Handles many of the day-to-day details (forms, processes, letters) for student activities, such as:

+ Admissions

+ Recruitment, Orientation

+ Internship placements

+ Funding/Fellowships

+ Processing scholarship and other award applications

+ Stipend and award payment

+ Registration

+ Program and course registration

+ Entering and changing grades

+ Processing grades, thesis submissions, failures, degree audits, convocation lists

+ Scheduling PhD Dissertation and Masters degree Thesis Defenses, Qualifying Examinations and candidacy applications

+ Reform Degree audits

+ Advising

+ Helping students/trainees/scholar with questions about education program requirements, procedures, etc.

+ Helping students/trainees/scholar identify appropriate resources, or referring them to the Program Directors, if problems arise

+ Keeping students informed of deadlines, changes in regulations, etc.
** With respect to faculty members:*
* + Serves as point person and information source for all University and departmental policies and procedures relevant to graduate education and ITS training programs

+ Supports faculty with regard to education program activities (admissions, funding forms, etc.)

*
* Preferred Qualifications:

*
* + Knowledge of modern developments, trends, principles, practices and theories in education and educational assessment, accountability, or evaluation specialty area.

** Salary Range:*
* Commensurate with experience

** EQUIPMENT:*
* Standard office equipment.

** WORKING ENVIRONMENT:*
* Standard hospital, clinical and/or office environment.

** OTHER:*
* Position may require 2-3 hours per week of early evening work hours.

** Equal Employment Opportunity*
* UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation