Logistics Coordinator

Goal 100% customer satisfaction.

The Logistics Coordinator at TXIT is responsible for supporting and executing daily logistics operations, including truck, rail, vessel, and tank movements. This role requires a proactive, detail-oriented individual who can ensure the accurate flow of commodities through the terminal, maintain timely communications with internal teams and external stakeholders, and support real-time updates through systems such as Comm Trac. Additionally, supporting and demonstrating the company’s core values of Safety and Environmental Stewardship, Integrity and Accountability in All Actions, Caring for Customers, Co‑workers, Company and Community, Quality Focused through Continuous Improvement and Operational Excellence.

This position reports directly to the Logistics Manager or their designee.

• Truck & Rail Coordination:
  Schedule, monitor, and document truck and rail movements. Confirm BO Ls, manage setouts, pull lists, and monitor holding tracks. Ensure accurate railcar counts and timely rail notifications for Class 1 carriers.
• Vessel Operations Support:
  Assist with berth scheduling and loading/discharge updates. Maintain visibility on pump times, dock readiness, and inspector notifications. Track NO Rs, laycans, and demurrage-sensitive operations.
• Inventory Control:
  Input and reconcile data in Comm Trac and shared spreadsheets. Ensure accurate alignment between physical inventory and digital reporting. Notify relevant parties of tank transitions, swaps, and out-of-spec product risks.
• Documentation & Reporting:
  Prepare loading summaries, daily shift reports, and transportation logs. Update inventory spreadsheets and maintain audit-ready files. Support compliance and customer documentation standards.
• Communication & Coordination:
  Interface with Operations, maintenance, marine, and customer service teams. Respond promptly to requests from customers, inspectors, or management.
• Comm Trac System Utilization:
  Maintain timely and accurate entries in Comm Trac for rail, vessel, and truck traffic. Identify and report system errors or user challenges to the supervisor. Support implementation of system enhancements.

• Communicate with vessel agents and barge companies to ensure arrival and departure of all vessels and Ocean-Going Barges to and from TIT docks are arranged and schedule is executed.
• Responsible for truck loading and ensuring all open orders are audited weekly and new orders are input into TWEIGH.
• Send TXIT management/Staff, Customers, Agents, Inspectors, and surveyors daily updates on each vessel and barges scheduled to berth at TXIT in the next 7 days.
• Ensure pilots are set 12 hours prior to expected berthing or sailing slack water for all inbound and outbound vessels and ocean-going barges.
• Review and verify all Facility Access Gate Lists supplied by agents and barge lines, prior to passing on to Security for access to Terminal.
• Track railcar and unit train throughput, including missing railcars, bad order railcars, GSV, and post-discharge ethanol railcar tracking.
• Track barge operations on Fleeting Dock Log, including tender time, all-fast, commence, complete, release, and sail time from terminal.
• Thorough knowledge of terminal Customer scheduling requirements.
• Maintain and distribute customer inventories daily.
• Vessel/Barge/Rail invoicing.
• Resolving delivery problems.
• Recommend updates and improvements to logistic supervisor.
• Other duties as assigned.

• Goal 100% on-time delivery by promised deadlines.
• Goal 100% proper paperwork required for invoicing.
• Goal 100% accurate inventory and BOL documentation.
• Goal 100% customer satisfaction.
• All movements recorded in real time or within 30 minutes of occurrence.
• Provide clear and professional updates to all stakeholders resulting in no surprises.
• Anticipate schedule conflicts, sample delays, and tank issues before they impact operations.
• Collaborate with rail crews, schedulers, and documentation teams to support smooth transitions across shifts.
• Become a power user of Comm Trac and suggest improvements for system efficiency or reporting.
• Available 24/7 to assist and coordinate truck,…