City Clerk

Overview

We are seeking a dedicated and highly organized City Clerk to serve as a vital administrative leader within our municipal government. The City Clerk will be responsible for maintaining official city records, managing documentation, and ensuring compliance with legal and procedural requirements. This role offers an exciting opportunity to contribute to the efficient operation of city government while providing exceptional support to elected officials, staff, and the community.

The ideal candidate will bring strong office management skills, excellent communication abilities, and a passion for public service.

• Responsible for compliance and maintenance of official documents maintained by the City Clerk, to include ordinances and records as directed by Kansas Statutes and City Policies
• Keeps and preserve the corporate seal of the city, administers oaths of office and attests to the mayor’s signature
• Act as the City Record’s Manager, to include policy, disposition schedules, and management of files
• Ensures filing of the City budget with the Sedgwick County Clerk as directed by law
• Ensures City Council Agendas are correct, complete, and published in a timely manner
• Attends City Council meetings (1st & 3rd Monday of every month) and ensure the proper recording of official minutes
• Manages the Maize Cemetery District daily activities, to include customer service, selling of plots, scheduling interments, and coordinating vendors
• Responsible for execution and filing of documents as required by law
• Serves as secretary for the Public Building Commission when applicable
• Attests to licenses and permits
• Promotes good will of the City of Maize
• Performs other duties as assigned

• Ability to handle legal documents, recognize and maintain confidential information
• Working knowledge of efficient office procedures, computer applications and software programs
• Ability to establish and maintain effective working relationships with peers, supervisors, city officials, related agencies and citizens
• Ability to research, analyze and present data accurately with attention to detail
• Ability to provide reliable, high-quality information and consistent service
• Must possess good organizational skills, effective communication skills, and the ability to prioritize, plan, and work independently and efficiently with minimal supervision
• Ability to work in a fast-paced environment to meet scheduled deadlines and perform all duties accurately with attention to detail

• Bachelor’s degree in business, finance, public administration or related field preferred
• Municipal Clerk Certification preferred. Must be obtained within (4) years of hire
• Required to be appointed as a registered notary within (3) months of hire

• Minimum three (3) years’ experience in business, office administration, or related field
• Previous experience as a Municipal Clerk preferred