Legal Support Specialist

Legal Support Specialist page is loaded## Legal Support Specialist remote type:
Onsite locations:
Long Island - Garden Citytime type:
Full time posted on:
Posted Todayjob requisition :
JRGreenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
** Join our Team as a Legal Support Specialist located in our Garden City office.
** We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service.

With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our Garden City Office, on an in-office basis.
Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.
** Position Summary
** The Legal Support Specialist provides high-level secretarial and administrative support attorneys in Real Estate Land Use and Litigation practice areas. Candidate should also be flexible to work overtime as needed. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience.

Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.
** Key Responsibilities
*** Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters.
* Edits, proofreads, and processes legal documents, including preparing correspondence, memoranda, applications, documents, presentations, or other practice specific documents.
* Coordinates, prepares and files application materials to local government bodies, zoning boards and planning commissions
* Prepares and e-files pleadings and exhibits with courts.
* Prepares zoning lists and coordinate mailings to residents
* Helps create and maintain tracking tools for status of assignments and deadlines and provide updates upon request.
* Provides status updates to attorneys on deadlines, tasks, and progress.  Escalate issues or delays as needed.
* Communicates with municipal office staff, third party consultants, and clients to request information and coordinate project details.
* Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access and catering requirements).
* Assists with new client matter intake by submitting conflict check requests opening new matters and preparing draft engagement letters.
* Provides support with billing activities, including proofreading invoices and assisting with billing.
* Coordinates with firm travel agency to book travel arrangements.
* Prepares and submits expense reports and reimbursement requests accurately and timely.
* Organizes and maintains electronic and paper legal files in accordance with designated filing standards.
** Qualifications
* ** Skills & Competencies
** Strong attention to detail, organizational, and time‑management skills.
* Proficiency with rules for court document filings.
* Responsive and professional, with a focus on providing excellent client service.
* Able to handle…