Senior Executive Administrative Assistant

Company Description

Canteen North America delivers innovative food and beverage service programs that bring breaktime to workplaces across all industries. From vending and micro markets to dining, specialty coffee, and pantry services, Canteen designs solutions tailored to each client’s space and workforce. The company focuses on keeping associates and guests refreshed and energized through convenient, high-quality offerings. Its services are supported by industry-leading technology that enhances reliability, efficiency, and user experience.

Canteen’s team is driven by a strong passion for exceptional service and creating positive daily experiences at work.

The Senior Executive Administrative Assistant is a full-time, on-site role based in Lenexa, Kansas. This position supports senior leadership by managing calendars, scheduling meetings, coordinating travel, and preparing correspondence, presentations, and reports. Day-to-day responsibilities include handling phone calls and emails, organizing and maintaining electronic and physical files, and ensuring smooth communication between executives, internal teams, and external partners. The role also involves tracking deadlines, assisting with meeting preparation and follow-up, managing confidential information with discretion, and performing advanced clerical and administrative tasks to support strategic initiatives.

The Senior Executive Administrative Assistant contributes to a professional office environment by anticipating needs, resolving administrative issues, and maintaining high standards of accuracy and service.

• Strong Administrative Assistance and Clerical Skills, including scheduling, document preparation, and records management.
• Executive Administrative Assistance experience supporting senior leaders, managing complex calendars, and coordinating high-level meetings.
• Professional Phone Etiquette and Communication skills, with the ability to interact effectively with internal and external stakeholders.
• Proficiency with office software (e.g., MS Office or similar tools) and comfort working with digital workflow and communication platforms.
• Demonstrated ability to prioritize tasks, meet deadlines, and manage multiple projects in a fast-paced environment.
• High level of discretion and integrity in handling sensitive and confidential information.
• Strong organizational skills and attention to detail, with a focus on accuracy and consistency.
• Relevant experience in corporate or hospitality/food services environments preferred; associate or bachelor’s degree in business, administration, or related field is a plus.