Administrative Assistant

Butler National Corporation is an aerospace-focused holding company that delivers engineering, aircraft modifications, electrical systems integration, commercial and defense electronics, and professional management services. Our businesses support commercial operators, defense partners, and original equipment manufacturers.

Our primary operations include Avcon Industries, BNC Tempe, and the professional services segment anchored by the Boot Hill Casino. Together, these businesses combine advanced engineering with reliable service delivery to support long-term growth.

The Administrative Assistant serves as the first point of contact for visitors and callers while providing administrative and basic accounting support to the organization. This position is responsible for maintaining a professional and welcoming front-office environment, coordinating routine office activities, and assisting with accounts payable, accounts receivable, invoicing, recordkeeping, and other financial administrative tasks.

The ideal candidate is dependable, organized, detail-oriented, and comfortable managing multiple priorities while handling business and financial information with professionalism and confidentiality.

Butler National Corporation is an aerospace-focused holding company that delivers engineering, aircraft modifications, electrical systems integration, commercial and defense electronics, and professional management services. Our businesses support commercial operators, defense partners, and original equipment manufacturers.

Our primary operations include Avcon Industries, BNC Tempe, and the professional services segment anchored by the Boot Hill Casino. Together, these businesses combine advanced engineering with reliable service delivery to support long-term growth.

The Administrative Assistant serves as the first point of contact for visitors and callers while providing administrative and basic accounting support to the organization. This position is responsible for maintaining a professional and welcoming front-office environment, coordinating routine office activities, and assisting with accounts payable, accounts receivable, invoicing, recordkeeping, and other financial administrative tasks.

The ideal candidate is dependable, organized, detail-oriented, and comfortable managing multiple priorities while handling business and financial information with professionalism and confidentiality.

• Greet visitors, determine the purpose of their visit, and direct them to the appropriate individual or department.
• Answer, screen, and route incoming telephone calls in a professional manner.
• Monitor shared email accounts and distribute correspondence as appropriate.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail and coordinate courier or shipping services.
• Maintain the reception area and other shared office spaces in a professional and orderly condition.
• Schedule appointments, coordinate meetings, and assist with maintaining calendars.
• Prepare letters, reports, spreadsheets, forms, and other business documents.
• Maintain electronic and paper filing systems.
• Order and monitor office supplies and assist with vendor coordination.
• Provide general administrative support to management and other departments as needed.

• Assist with processing accounts payable and accounts receivable transactions.
• Enter invoices, payments, receipts, and other financial information into the appropriate accounting system.
• Review invoices and supporting documentation for completeness and accuracy.
• Prepare customer invoices and statements as directed.
• Assist with matching purchase orders, invoices, receiving documentation, and payment…