Administrative Assistant

This position is responsible for administrative and technical support for the Department, which provides services to the City of Garden City, City of Holcomb and Finney County including but not limited to extensive knowledge of multi‑jurisdictional regulations, departments, and state law; ensuring that legal notices, posted notices, and publications are published/issued in a timely manner as required by the individual jurisdiction regulations;

ensuring complete and accurate processing of building permit applications, contractor licensing, code enforcement complaints; providing correspondence, research, reports, answering telephone and providing information or directing individuals to the appropriate jurisdiction, department, and source; maintaining files and records and scheduling Inspection and Compliance Staff as directed by the immediate supervisor. Supports the Code Compliance Officer; ensuring compliance with code enforcement regulations that are governed and enforced by the Department.

Responsible for work involved in interpreting, enforcing, and assuring the compliance with approved zoning regulations and environmental health rules and regulations.

• Prepares correspondence, minutes, agendas, and packets for all area Planning Commissions, all boards of Zoning Appeals, Garden City Landmarks Commission, and the Building Board of Appeals.
• Ensures correspondence, minutes, agendas, packets, and other documentation or reports are proofed, accurate, and timely.
• Answers telephone and receives public. Provides information or directs caller and walk‑in traffic to appropriate City, County, or State department or source of assistance.
• Ensures legal notices, posted notices, and publications are published/issued in a timely manner.
• Tracks and maintains board appointments and members including terms, renewals, and contact information.
• Collects monthly building inspection and code enforcement reports and ensures documents are proofed and edited.
• Issues building permits as required. Collects fees and balances cash drawer daily. Coordinates contractor payments and inspection requests for services.
• Compiles and maintains inspections and code enforcement database records and reports.
• Maintains financial records including accounts payable and receivables, purchase orders, credit cards, fuel forms, mileage forms, and vehicle reports.
• Prepares and mails letters, reports, orders, and forms. Maintains appointment calendar, schedules, office files, projects, inventory, and priorities.
• Researches and collects property ownership/occupancy information. Conducts site reviews and an evaluation of proposed projects; meets with the public.
• Researches and gathers a variety of information from various sources to prepare periodic and special statistical and narrative reports, agenda items, basic staff reports, and a variety of other technical documents. Conducts office, field, and photo research, drives a motor vehicle to make on‑site visits for exterior inspections of commercial, Industrial, and residential properties throughout the city and county.
• Answers questions, distributes forms and provides a variety of information regarding planning, zoning, and codes, policies and procedures to property owners, citizens, architects, engineers, contractors, and others in‑person and over the telephone.
• Creates and maintains files; enters data into an automated record system and organizes manual files; maintains records, logs, and binders. Inputs, verifies, and evaluates zoning and land use application data into Geographical Information System (GIS) computer.
• Communicates effectively while establishing and maintaining effective working relationships with the public, coworkers, elected officials, and members of diverse cultural and…