Senior Accountant

The Senior Accountant is responsible for the accurate and timely execution of the company's day-to-day accounting operations and for supporting disciplined monthly and quarterly closes. This is a hands-on role, onsite role (5 days a week) with responsibility for accounts payable, accounts receivable, general-ledger activity, payroll, cash activity, reconciliations, expense administration, and payment processing. The Senior Accountant supervises and reviews work performed by the offshore accounting staff and serves as the in-house accounting lead for licensing agreements, royalty reporting, contract compliance, and related audits.

The role works closely with the Controller & Head of FP&A on reporting, budgeting, forecasting, controls, and process improvement.

Status
:
Regular Full-Time / Exempt

Reports to
:
Controller & Head of FP&A

• Own the accounts payable process from invoice receipt through coding, approval, entry, payment, and filing in accordance with established controls.
• Review invoice coding, supporting documentation, approval authority, duplicate-payment risk, vendor terms, and payment timing before disbursement.
• Prepare payment runs and maintain accurate vendor records.
• Administer payment processing through approved methods, including ACH payments, wires, and checks, while maintaining appropriate approval and segregation-of-duties controls.
• Oversee Rippling Spend expense reports, corporate expense coding, supporting documentation, approvals, reimbursements, and synchronization with the general ledger.
• Reconcile vendor statements, research discrepancies, resolve aged items, and respond promptly and professionally to vendor inquiries.

• Manage and report on AR aging, cash applications, unapplied receipts, past-due balances, and collection follow-up with the appropriate business owner.
• Maintain complete and accurate customer records, including terms, contacts, tax status, credit information, and supporting documentation.

• Maintain organized reconciliation support and assist the Controller with daily or weekly cash visibility.

• Prepare and submit complete and timely royalty reports, calculations, and supporting documentation in accordance with licensing agreements.
• Interpret licensing agreements and translate financial and operational requirements into practical internal procedures, calendars, controls, and reporting obligations.
• Serve as the in-house subject-matter expert on licensing agreements with major partners
• Maintain organized agreement files, royalty schedules, approval records, certificates, partner correspondence, and other evidence necessary to demonstrate compliance.

• Serve as the primary internal liaison for financial-statement, royalty, and licensing audits.
• Coordinate information requests, assemble complete and traceable supporting documentation, and manage responses and follow-up through audit completion.
• Perform pre-audit reviews, reconcile reported royalties to underlying sales and contract terms, and resolve issues before submission with the objective of achieving zero findings.

• Maintain orderly electronic records, schedules, approval evidence, and audit trails for all assigned processes.
• Follow and help strengthen segregation of duties, approval limits, vendor-change controls, payment controls, and access controls.
• Identify repetitive work, recurring errors, and reconciliation delays; propose practical process or system improvements.
• Create and maintain written procedures and cross-training materials for core accounting activities.
• Perform other duties as assigned in support of the finance and accounting function.

• Collaborate with the Controller & Head of FP&A on the annual budget, periodic forecasts, month-end reporting, variance analysis, and supporting schedules.
• Provide reliable accounting data and operational insight for cash planning, expense analysis, royalty forecasting, and management decision-making.
• Participate in process-improvement initiatives that accelerate the close, improve reporting quality, strengthen controls, or reduce manual work.

• Bachelor's degree in accounting, finance, or a related field, or…