Parish Office Receptionist

Diocese of Orange, ST. POLYCARP CHURCH

POSITION TITLE:

Front Desk Receptionist

JOB CLASSIFICATION:
Non-exempt.

DEPARTMENT:
Parish Office

REPORTS TO:

Business Manager.

SCHEDULE:

Part time (15-20 hours per week)

PAY RANGE: $17.00/ hour to $17.50/ hour

SUPERVISORY RESPONSIBILITY:
None

INTERNAL/EXTERNAL CONTACTS:
Tom H. Ma, Business Manager

We are replacing the Part-time Front Desk Receptionist to cover our office needs. This person must be reliable, trustworthy and able to work with minimal supervision. Will need to work 12 to 15 hours a week (sometime weekend and night shift hours coverage required)

Primary duties and responsibilities include:

• Process checks and cash through our daily operations.
• Log pledge payments into daily cash log and database(s) e.g. Camino software
• Follow-up with the parishioners/priests/vendors for all requests.
• Create and set up schedule for facilities booking services.
• Weekly Input Collections Entry into Excel spreadsheet
• Prepare mailing certificate, letters, as needed.
• Cover the Front Desk; answering phones, assisting visitors, sorting mail, etc.
• Front Desk Duty. Answering phones, taking payments, cash log chores.
• Additional duties as assigned

Occasionally works on the Sunday hours to cover staff as needed.

QUALIFICATIONS &

EXPERIENCE:

• Bilingual - Able to communicate in writing and verbally in either English/Spanish
• Minimum one or more years’ experience as a receptionist or similar customer service work.
• Excellent phone presence.
• Ability to handle multiple interruptions while attempting to maintain focus.
• Good organizational skills.
• Proficient in maintaining a courteous and professional manner at all times.
• Ability to adhere to standards of confidentiality.
• Excellent skills in cooperating and working with others.
• Proficient with clerical/secretarial office duties as needed.
• Ability to operate and troubleshoot minor computer, copier, scanner problems.
• Proficient with computerized and cloud-based Documents/Spreadsheets/Email. (Google Docs, Sheets, etc.)
• Ability to learn new software programs as needed.

Typical

Working Conditions:

Typical office environment.

Equipment Used:
Basic computer equipment, keyboard, mouse, telephone, copier, facsimile, calculator and paper shredder.

Essential Physical Tasks:
Communicate, move, remain stationary, reach, occasionally carry materials as needed weighing up to 30 lbs.