Administrative Assistant Youth Ministry, Confirmation First Communion

Position Title

Administrative Assistant for Youth Ministry, Confirmation, & First Communion

LA PURISIMA CATHOLIC CHURCH

ORANGE, CA

Administrative Assistant for Youth Ministry, Confirmation, & First Communion

Non-exempt

Youth Ministry, Confirmation, First Communion

Youth Ministry & Confirmation Director & Children's Faith Formation Coordinator

24-29 hours/week (part-time: including potential weekend work with retreats, gatherings, and classes)

$18.00-$20.00 per hour

Based on experience, education and qualifications.

N/A

The Administrative Assistant contributes to the day-to-day operations of the Youth Ministry, Confirmation, and First Communion Office and provides administrative, organizational, and communication support to the Youth Ministry & Confirmation Director and Children's Faith Formation Coordinator. This role ensures that weekly classes, sacramental prep, and youth events run smoothly by assisting leaders, volunteers, parents, and students

Because all La Purisima Catholic Church employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

• High school diploma or GED is required
• Bachelor’s degree in a related field is preferred but not required

• Fully initiated and practicing Catholic, being an example for our youth through sacramental and service living.
• Commitment to the mission of the Catholic Church and to the parish
• Proper etiquette of communication and comportment with children, parents, and staff
• Good listening skills
• Goes above and beyond to provide excellent customer service
• Ability to work and respond with a positive attitude under pressure
• Timely completion of assignments and ability to prioritize
• Extremely accurate, detail-oriented, and quick learner
• Effective oral and written communication and problem-solving skills
• High degree of commitment and adherence to deadlines
• Strict standard of confidentiality and ethics
• Strong knowledge of computer-based programs including Word, Excel, Outlook, and familiarity with social media outlets (ie. Facebook, Instagram)

ESSENTIAL FUNCTIONS & SCOPE OF WORK:

• Maintain consistent office hours
• Answer inquiries in a timely manner
• Be present in office during class times
• Step in as substitute teacher as needed
• Assist with preparation for various classes
• Attendance & assistance with various Confirmation, First Communion and Youth Ministry events
• Attendance & assistance with various parish events
• Screen calls, answer questions, and resolve problems within scope of authority and responsibility.

• Confirmation & First Communion
  • Timely recording of all payment information
  • Coordinate payment plans as needed
  • Provide regular updates to parents of fees owed balance via email, phone or in person
    • Maintain log of phone calls
  • Build and maintain database to organize information
• Youth Ministry
  • Timely recording of all special activities’ payments
  • Build and maintain database to organize information
• Complete required paperwork for submission of cash, checks and credit card payments on a weekly basis.

• Be present on all Confirmation and First Communion 1 & 2 class days, activities, meetings, and sacramental
• Assist with registrations and program evaluations
• Assist with the preparation of material for classes, parent meetings or events
• Creation of class documentation for catechists (group list, attendance sheets, curriculum, emergency information)
• Assist in prep of meeting rooms and classrooms
• Assist in the closing of classrooms and hall at end of sessions including trash & lock-up
• Assist in tracking students’ attendance, homework, community service hours, projects, sponsor selections/forms,
• Assist Youth Ministry & Confirmation Director with Confirmation ceremony preparation and day of
• Assist Children's Faith Formation Coordinator with First Communion ceremony preparation and day of
• Retreats
  • Create and organize student and volunteer documentation for the retreats (group list, attendance sheets, emergency information, waivers/permission slips etc.)
  • Attend and assist Youth Ministry & Confirmation Director and Children's Faith Formation Coordinator at all Retreats

• Provide administrative support to the Youth Ministry & Confirmation Director
• Assist with schedules, calendars, meetings, and ministry communications.
• Assist with planning and coordinating youth programs, events, retreats, and camps.
• Maintain accurate records, files, registrations, volunteer information and event attendance/feedback.
• Assist with communication to students, parents, volunteers, and church staff via emails, bulletin announcements, social media updates, announcements etc.
• Assist with event logistics, supplies, and other ministry needs.
• Perform other administrative duties as assigned by Youth Ministry & Confirmation Director.