Accounts Receivable Clerk

Overview

The Accounts Receivable Clerkis responsible for managing the company’s incoming payments by ensuringaccurateandtimelyinvoicing,monitoringcustomer accounts, and processing payments. This role is critical inmaintainingpositive cash flow and strong customer relationships.

Invoicing and Billing

• Prepare and issueaccuratecustomer invoice sin a timely manner.

• Verify billing details, including prices,termsand account information.

• Manage recurring billing schedules and update customer records as needed.

Payment Processing and Reconciliation

• Record and reconcile customer payments, including checks, ACH, and wire transfers.

• Monitor and apply payments accurately against open invoices.

• Address and resolve discrepancies between payments and invoices with customers.

Account Reconciliation

• Reconcile customer accounts andmaintainaccurateAR aging reports.

• Investigate and resolve discrepancies between payments and invoices.

• Collaborate with the accounting team to ensure accuracy in financial statements.

Collections and Customer Relations

• Monitor outstanding balances and follow up with customers on overdue accounts.

• Monitor and enforce credit policies and procedures.

• Contact customers to resolve billing disputes and negotiate payment plans if necessary.

• Maintain professional and positive relationships with customers.

Reporting and Documentation

• Generate AR reports, including aging schedules andcollectionsstatus.

• Maintain organized records of invoices, payments, and correspondence.

• Assistin preparing documentation for audits or compliance reviews.

• Support AR Manager for month-end and year-end close processes by reconciling AR accounts.

Compliance and Documentation

• Maintainaccuraterecords of invoices,payments and communications.

• Ensure compliance with company policies, financialregulationsand internal controls.

• Assist with audits by preparing documentation and responding to auditor inquiries.

• Stay updated on industry best practices and technological advancements tooptimizeAR processes.

Required:

• High school diploma or equivalent required.

• 3years experience in Accounts Receivable.

• Experience using Microsoft Excel.

Preferred but not required:

• Associate degree in accounting or related field.

• Experience using ERP systems.