Accounts Receivable Clerk

Overview

The Accounts Receivable Clerkis responsible for managing the company’s incoming payments by ensuringaccurateandtimelyinvoicing,monitoring customer accounts, and processing payments. This role is critical inmaintainingpositive cash flow and strong customer relationships.

Invoicing and Billing

• Prepare and issueaccuratecustomer invoice sin a timely manner.

• Verify billing details, including prices,termsand account information.

• Manage recurring billing schedules and update customer records as needed.

Payment Processing and Reconciliation

• Record and reconcile customer payments, including checks, ACH, and wire transfers.

• Monitor and apply payments accurately against open invoices.

• Address and resolve discrepancies between payments and invoices with customers.

Account Reconciliation

• Reconcile customer accounts andmaintainaccurateAR aging reports.

• Investigate and resolve discrepancies between payments and invoices.

• Collaborate with the accounting team to ensure accuracy in financial statements.

Collections and Customer Relations

• Monitor outstanding balances and follow up with customers on overdue accounts.

• Monitor and enforce credit policies and procedures.

• Contact customers to resolve billing disputes and negotiate payment plans if necessary.

• Maintain professional and positive relationships with customers.

Reporting and Documentation

• Generate AR reports, including aging schedules andcollectionsstatus.

• Maintain organized records of invoices, payments, and correspondence.

• Assistin preparing documentation for audits or compliance reviews.

• Support AR Manager for month-end and year-end close processes by reconciling AR accounts.

Compliance and Documentation

• Maintainaccuraterecords of invoices,payments and communications.

• Ensure compliance with company policies, financialregulationsand internal controls.

• Assist with audits by preparing documentation and responding to auditor inquiries.

• Stay updated on industry best practices and technological advancements tooptimizeAR processes.

Required:

• High school diploma or equivalent required.

• 3years experience in Accounts Receivable.

• Experience using Microsoft Excel.

Preferred but not required:

• Associate degree in accounting or related field.

• Experience using ERP systems.