Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a team in California in a Contract to permanent capacity. This position is well suited for a detail-oriented accounting specialist who can manage day-to-day payables with accuracy, maintain organized financial records, and support timely vendor payments. The ideal candidate brings hands-on experience working through the full accounts payable cycle in Quick Books and is comfortable handling invoice review, coding, payment processing, and reconciliations in a fast-paced environment.

Responsibilities:

- Process the complete accounts payable cycle, from receiving vendor bills through final payment and record maintenance.

- Review invoices for accuracy, assign proper general ledger codes, and enter transactions into Quick Books with close attention to detail.

- Match invoices to supporting documentation, organize batches for processing, and resolve discrepancies before payment is issued.

- Prepare check runs, print and distribute payments, and ensure mailed checks are sent on schedule.

- Reconcile accounts payable activity with bank records and internal reports to support accurate month-end balances.

- Monitor outstanding, missing, and recurring invoices by following up with vendors and internal contacts to maintain current records.

- Maintain orderly documentation for manual and system-generated invoices to support audit readiness and reporting needs.

- Assist with inventory-related invoice coordination in environments using Fishbowl software when applicable. Requirements - 2-4 years of recent accounts payable experience with responsibility across the full AP process.

- Practical experience using Quick Books, including invoice entry, coding, payment processing, and account reconciliation.

- Strong understanding of matching, batching, and general ledger coding for vendor invoices.

- Ability to manage check runs and handle paper check preparation and mailing accurately.

- Experience performing bank reconciliations and reviewing payable balances for accuracy.

- High level of organization and attention to detail when working with large volumes of invoices.

- Fishbowl inventory software experience is helpful but not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.

Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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