General Affairs Administrative Assistant

Overview

The Administrative Assistant plays a key role in supporting the daily operations of the General Affairs department.

This position requiresa high levelof professionalism and discretion in handling confidential and sensitive matters. The ideal candidate is detail-oriented, adept at multitasking, and fluent in both Japanese and English.

• Manage incoming and outgoing U.S. mail;maintain postage equipment and supplies.

• Coordinate courier services (Fed Ex, UPS, international couriers); prepare documentation andmaintaintracking logs.

• Monitor lobby access andassistvisitors.

• Create purchase orders and process invoices for departmental expenses and vendor services.

• Submit bi-monthly departmental expense reports and business travel reports via Concur.

• Maintain breakroom inventory and cleanliness, including coffee equipment.

• Manage office supplies, janitorial items, and PPE inventory.

• Prepare PPE for plant visitors.

• Answer anddirect incoming calls; provide company and staff information as needed.

• Assist with departmental projects and administrative tasks as directed.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Customer service mindset with a professional and composed demeanor.

• Ability to work independently and collaboratively.

• High attention to detail and follow-through.

• Discretion in handling confidential information.

Required:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Understandingofoffice administration procedures, including document management, order processing, and basic accounting.

Preferred:

• Bachelor’s degreein related field

• 1-3 years of administrative experience

USD $22.50 - USD $28.50 /Hr.