Office Specialist II Supv

OS II Supervisor (Admin Asst. to Director) – )

Department of Professional & Financial Regulation (and Boards)

Job Class Code: 6551
Grade: 21/Administrative Services
Salary: $21.21-$30.49/Hour

Location:

Gardiner

Opening Date:
July 17, 2026

Closing Date:
July 31, 2026

Join the Team at the Office of Professional and Occupational Regulation

At the Office of Professional and Occupational Regulation (OPOR) we are committed to protecting the health and safety of the public in Maine. We offer work‑life balance and great benefits to support our team in achieving professional success while maintaining personal well‑being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.

As the Administrative Assistant to the Director
, your primary role is to provide direct administrative support services to the Director and the agency’s management team. This work includes advanced office and administrative work, providing supervision and direct support to the coordination, implementation, and oversight of professions and occupations regulated within the agency. Responsibilities require using independent judgment, initiative, and decision‑making on complex administrative processes.

Primary responsibilities include:

• Supervisory/Personnel: oversees and directs the work of an Office Associate II; conducts performance evaluations and is responsible for setting priorities and goals in the professional development of staff in compliance with the agency’s strategic plan and state policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
• Liaison: serves as the Director’s liaison among internal and external sources on key matters and represents the Director at public meetings, including explaining the agency’s organization and strategic goals. Provides technical and administrative support at agency meetings.
• Communications/Correspondence: manages daily inquiries and independently provides responses to complex regulatory matters from board members, attorneys, applicants, licensees, complainants, the general public, and legislators on behalf of the Director.
• Policies/Procedures Development and Training: identifies, develops, and implements workflow and administrative policies to improve existing work practices. Develops standard operating procedures in coordination with the management team regarding licensure procedures, accounting procedures, and coordinates administrative staff training on use of policies and procedures.
• Fiscal Management/Travel Requests: responsible for managing the agency’s procurement accounts, requests for travel, expense reimbursement vouchers, assists in the collection of data to develop budgets and work programs; coordinates accounting and general operating activities such as processing accounts payable/account receivable; evaluates operational needs, and procures contracted services such as expert witnesses, court reporters, special services.
• Reporting Responsibilities: tracks, compiles, and submits various statutory and legislative reports on behalf of the Director including maintenance of a board membership database.
• Website Coordinator: manages content and technical components of the agency’s website in coordination with the management team to comply with state website requirements.
• Technical Responsibilities: serves as a primary contact for the agency’s licensing, inspection and case management needs, including use of technology to maintain agency records, track requests for public records, prepares and disseminates materials electronically in preparation for agency meetings.
• Legislative/Rule making responsibilities: tracks, monitors and corresponds on legislative and rule making initiatives.

Skills or knowledge required:

• Knowledge of the principles of organization.
• Knowledge of the principles of office management.
• Ability to compose, review, and edit complex and/or technical business correspondence.
• Ability to use discretion and judgment in dispensing information.
• Ability to…