Senior Purchasing Agent

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Full Time Clerical Garfield, NJ, US

3 days ago Requisition

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Brimar Industries is seeking an experienced and highly organized Senior Purchasing Agent to join our procurement team. Reporting to and working closely with the Director of Strategic Sourcing, this position plays a key role in the day-to-day execution of our purchasing and global sourcing activities.

As the senior member of the purchasing team, the Senior Purchasing Agent will be responsible for overseeing purchase order activity, coordinating international inbound shipments, working closely with overseas suppliers, calculating landed costs, and supporting the Director of Strategic Sourcing in the execution of broader sourcing initiatives.

This role also serves as an important link between Purchasing, Finance, Operations, and our vendor partners. The Senior Purchasing Agent is responsible for key inventory and financial reporting activities, including monthly inventory in-transit reporting and the review of overseas and customs invoices.

The ideal candidate is a highly organized and analytical purchasing professional who is comfortable managing multiple priorities, solving problems, negotiating with suppliers, and serving as a resource to other members of the purchasing team. Experience with international purchasing and global suppliers is strongly preferred but not required.

Key Responsibilities

Purchasing & Purchase Order Management

• Manage day-to-day purchasing activities for assigned products, materials, supplies, and vendors.
• Review purchasing requirements and place orders based on inventory levels, forecasts, lead times, and business needs.
• Oversee purchase orders placed by other members of the procurement team to help ensure accuracy, appropriate quantities, pricing, terms, and timely execution.
• Monitor open purchase orders and proactively address delays, shortages, backorders, discrepancies, and other supply issues.
• Expedite critical orders when necessary to support inventory requirements and business needs.
• Maintain accurate purchasing records, supplier information, pricing, lead times, and purchase order data within company systems.
• Coordinate with internal departments to address purchasing priorities, inventory needs, and supplier-related issues.

International Purchasing & Inbound Logistics

• Manage international inbound shipments from overseas suppliers, coordinating shipments from origin through delivery.
• Coordinate customs-related activities and work with freight forwarders, customs brokers, suppliers, and other external partners to facilitate the timely movement of international shipments.
• Monitor international shipment schedules and proactively address delays, documentation issues, customs concerns, and other potential disruptions.
• Calculate and maintain the full landed cost for overseas shipments, including applicable product, freight, duty, customs, and other associated costs.
• Provide landed-cost information to Finance and other appropriate internal teams to support accurate costing and business decisions.
• Review overseas supplier, freight, customs, and related invoices for accuracy before they are submitted to Accounting for payment.
• Maintain accurate records and documentation associated with international purchases and inbound shipments.
• Communicate international shipment status, delays, and potential risks to appropriate internal stakeholders.
• Develop and maintain strong, productive relationships with domestic and international suppliers to support reliability, responsiveness, and long-term partnership value.
• Negotiate pricing and other purchasing terms with overseas and domestic suppliers within established sourcing strategies and business objectives.
• Work directly with suppliers to resolve pricing discrepancies, quality concerns, shortages, delivery issues, and other day-to-day challenges.
• Monitor supplier performance and elevate significant concerns or recurring issues to the Director of Strategic Sourcing.
• Support the Director of Strategic Sourcing with supplier evaluations, negotiations, sourcing initiatives, and other strategic procurement activities as needed.
• Assist with gathering supplier pricing, capabilities, lead times, minimum order quantities, and other information needed to evaluate sourcing options.
• Prepare the monthly inventory in-transit report and provide accurate and…