Cycle Accounting Specialist

Habitat for Humanity of Greater Garland is a fast-growing 501-C3 Non Profit company that provides a wide range of services to individuals, NGOs, and Civic partnerships.

We are seeking an Accounting Specialist/Bookkeeper to join our team in Garland, TX. The ideal candidate will have a passion for helping others, a desire to learn, and the drive to succeed. Initially, this would be a part-time (20-24 hours), 3 days per week;
Tuesday, Thursday, and either Monday or Wednesday.

If you meet the qualifications below and desire to be considered, please apply through Linked In and ALSO send me an email with a cover letter and CV to:
rich.buquet

The Accounting Manager will be responsible for the day-to-day operations of the Office and the Accounting department, including daily tasks such as:

• Reviewing and analyzing monthly sales, monthly payroll, and monthly bills.
• Monthly & month-end journal entries, reconciliations, balance sheet entries.

• Bachelor s degree in Accounting or Finance or equivalent experience preferred.
• 5+ years
  
  Experience with Quick Books is REQUIRED
  .
• Must be proficient in Microsoft Office programs including Excel, Word, Outlook

• Manage all financial transaction records –
  Using Quick Books
  , maintain the financials for HFHGG
• Enter Insurance payments and corresponding journal entries (prepaid) Quarterly
• Record online bank transfers in QB
• Process invoices and regular monthly bills
  - Prepare checks for invoices and payments that are due and scan the invoices for attachment to the record in Quick Books.
• Balance/Reconcile all bank accounts monthly
• Record monthly Mortgage Serviced NET payment received in QB noting any escrow or payment deficiencies.
• Enters donations from Donation portals – Send out a Thank you Letter to all donors and enter donor information into CRM system.
• Regularly track all auto ACH payments and enter the transactions into Quick Books.
• Enter homeowner mortgage payments received and pay their homeowners insurance/property tax payments on time as needed.
• Coordinate weekly with Accounting/Compliance Specialist to reconcile all cross-managed accounts.
• Provide assistance to Auditors each spring for annual audit.

• Check email daily and respond accordingly
• Check Donation portals and record any contributions or donation
• Maintain a GIK (Gift In Kind) spreadsheet tracking services and material donations
• Check mortgage payoffs when requests come in from Mortgagees. Confirm that amount matches w/QB and forward to Executive Director for signature. Communicate with Attorney for release of lien.
• Do background checks on new employees. Coordinate with Accounting/Compliance Specialist that we have all paperwork complete.
• Prepare and submit to CEO Annual, Semi-Annual, and Quarterly financial reports, and requested reports for Board of Directors meetings.

• Answer all phone calls incoming to the Accounting Managers extension.
• Bi-weekly – enter the payroll data in QB
• Create folders for new employees, new accounts, new clients etc, and file folders w/paperwork in secure file or in Executive Directors office.
• Collect and File 1099 NEC info in preparation of sending out annually, the 1099s to Vendors and Sub Contractors.
• Maintain Records for all Sub Contractors
  - Insurance, Waivers, Workman’s Comp Waivers, etc.
• Prepare documents to get signatures from Executive Director. Scanning Docs as needed for electronic backup and mail documents as needed to recipients.

Job Type: Part-time

Salary: $22.00 - $25 per hour

Expected hours: 20 – 24 per week

Schedule:
Day shift, Tuesday, Thursday, and either Monday or Wednesday each week.

Physical setting:
Office

Experience level: 5 years

Experience:

Accounting Bookkeeping: 5 years (Required)