Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a manufacturing organization in Garland, Texas. This position plays a key role in keeping supplier payments accurate, timely, and well documented while supporting month-end close, reconciliations, and audit readiness. The ideal candidate brings strong manufacturing accounts payable experience, sound accounting knowledge, and the ability to work closely with purchasing, finance, and vendors in a deadline-driven environment.

Responsibilities:

- Manage weekly processing of supplier invoices for manufacturing materials by verifying purchase orders, receipts, and invoices before payment is released.

- Prepare scheduled payment runs and issue checks based on approved cash needs, ensuring all disbursements are completed accurately and on time.

- Partner with purchasing and finance teams to investigate and resolve mismatches involving invoices, receiving records, inventory activity, and purchase orders.

- Support month-end close by creating accruals, posting accounts payable adjustments, and preparing reconciliations and related work papers.

- Compile cash requirement summaries and highlight overdue or high-priority invoices for leadership review each week.

- Respond to vendor questions promptly, research account issues, and maintain consistent follow-up until items are resolved.

- Process indirect and non-material invoices after confirming appropriate approvals and correct coding.

- Reconcile the accounts payable subledger to the general ledger and correct discrepancies to maintain accurate financial records.

- Review open receipt and uninvoiced activity, following up on aging items to ensure timely resolution.

- Assist with audits, reporting requests, filing, mail handling, lockbox-related check processing, and other accounting support tasks as needed. Requirements - At least 5 years of hands-on accounts payable experience, including recent work in a manufacturing environment.

- Proven background in invoice processing, invoice coding, check runs, and three-way matching for purchase transactions.

- Working knowledge of accounting fundamentals, including accruals, reconciliations, and general ledger support.

- Experience with standard costing, inventory-related transactions, and reconciliation of inventory activity.

- Proficiency in Excel and familiarity with manufacturing ERP systems, including Plex Manufacturing ERP.

- Strong analytical, mathematical, and problem-solving skills with close attention to detail.

- Effective written and verbal communication skills with the ability to work across vendors, operations, and leadership teams.

- Ability to manage deadlines in a fast-paced setting and perform work that may require extended periods of sitting and occasional lifting up to 35 pounds.

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